HR & Compliance Admin Coordinator

Cobalt Civil, LLC; Winchester (IN); In loco; USD 25.000 - 28.000; Tempo pieno

Descrizione del lavoro

Cobalt Civil, LLC is seeking a Compliance & Administrative Coordinator to support HR, Safety, and Fleet in Winchester, IN. This in-office role handles recruitment tasks, new-hire setup, fleet and safety recordkeeping, and compliance administration.

It offers exposure to multiple operations areas and requires strong organization and attention to detail. The position supports established processes and coordination with department managers.

Competenze

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, recurring tasks, and deadlines.
• Strong follow-through and problem-solving skills.
• Professional written and verbal communication skills.
• Comfortable using Microsoft Office and learning multiple software systems and online platforms.
• Ability to accurately maintain records and confidential information.
• Ability to follow established procedures and elevate issues appropriately.
• Previous administrative, HR, Safety, Fleet, transportation, or construction experience is preferred but not required.
• Primarily computer-based work; must be able to lift and carry boxes of PPE, work apparel, and files.

Mansioni

• Assist with recruiting activities, including applicant entry, phone screens, interview scheduling, and candidate communication.
• Coordinate pre-employment requirements including background checks.
• Complete new-hire setup in applicable company systems and coordinate IT and company credit card setup.
• Prepare new-hire orientation materials and assist with orientation coordination.
• Maintain employee information, HR calendars, and office/shop leave requests.
• Assist with company events and other HR administrative needs.
• Maintain fuel card administration, including employee setup and card ordering.
• Maintain company vehicle and truck assignments and update applicable systems.
• Assist with quarterly IFTA reporting, annual Form 2290 processing, and other required Fleet reporting.
• Coordinate vehicle licensing, registrations, IRP registrations, and renewals.
• Assist with GPS systems and general Fleet recordkeeping.
• Provide other administrative support as assigned by the Fleet Director.
• Maintain employee driver files and track required documentation, including driver's licenses, medical cards, MVRs, insurance certificates, and other driver requirements.
• Coordinate pre-employment requirements with drug testing and MVRs.
• Assist with CDL compliance processes, including FMCSA Clearinghouse queries, Performance History Records Requests, and drug and alcohol testing administration.
• Track missing and expiring driver documentation and follow up as needed.
• Assist with customer and jobsite compliance systems and credentials, including ISN, Avetta, CSC, TWIC, and similar requirements.
• Coordinate ordering of PPE, work apparel, company merchandise, and client gifts.
• Provide other administrative support as assigned by the Safety Director.

Conoscenze

Organizational skills

Attention to detail

Multitasking

Communication skills

Microsoft Office

Record keeping

Problem-solving

Procedural compliance

Team collaboration

Adaptability

Formazione

High school diploma or equivalent

Descrizione del lavoro

Cobalt Civil, LLC is seeking a Compliance & Administrative Coordinator to support HR, Safety, and Fleet in Winchester, IN. This in-office role handles recruitment tasks, new-hire setup, fleet and safety recordkeeping, and compliance administration.

It offers exposure to multiple operations areas and requires strong organization and attention to detail. The position supports established processes and coordination with department managers.