HR Benefits and Compliance Administrative Assistant

TrulyHired; Cincinnati (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

The Little Miami Local School District is seeking a detail-oriented Exempt Administrative Assistant to join our Human Resources team, focusing on Benefits and Compliance.

This role reports to the Human Resources Director and ensures COBRA/HIPAA adherence, benefits open enrollment, data entry, and terminations for medical, dental, vision, and life insurance, plus FMLA administration and return-to-work coordination.

Qualifications

• Experience administering employee benefits programs.
• Knowledge of COBRA and HIPAA compliance.
• Experience managing FMLA requests and return-to-work processes.
• Proficiency with benefits data entry and open enrollment.
• Familiarity with public records requests and regulatory paperwork.

Responsibilities

• Oversee benefits enrollment and terminations for medical, dental, vision, and life plans.
• Administer FMLA requests, medical certifications, and return-to-work coordination.
• Manage public records requests and ensure timely responses.
• Maintain essential personnel files including background checks and I-9 compliance for staff, coaches, and volunteers.

Skills

Benefits administration

HIPAA compliance

COBRA administration

FMLA administration

Data entry

Regulatory paperwork

Job description

Job Description

The Little Miami Local School District is seeking a detail-oriented and organized professional to join our Human Resources team as an Exempt Administrative Assistant focused on Benefits and Compliance. Reporting directly to the Human Resources Director, this critical role maintains the district's operational integrity and ensures full adherence to state and federal standards, including COBRA and HIPAA. You will oversee district benefits, managing insurance open enrollment, data entry, and terminations for medical, dental, vision, and life insurance, while providing expert administration of FMLA requests, medical certifications, and return-to-work coordination.

Additionally, you will drive compliance efforts by managing public records, fulfilling requests, and maintaining essential personnel documentation, including background checks, I-9 authorizations, and regulatory paperwork for all staff, coaches, and volunteers.