HR Associate I

AAON; Tulsa (OK); On-site; USD 22,000 - 30,000; Full time

Job summary

AAON is seeking an entry-level Human Resources Associate I to provide support across core HR functions and serve as an initial contact for employees and applicants. You’ll help with administrative tasks, maintain records, and assist with onboarding and lifecycle activities to ensure a smooth employee experience.

This role focuses on building foundational HR knowledge while supporting compliance and process consistency within a collaborative team environment.

Qualifications

• Requires basic understanding of office procedures and administrative tasks.
• Demonstrates strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet and assist employees, applicants, and visitors, providing a professional and welcoming experience.
• Support administrative human resources activities, including document processing, data entry, and record maintenance.
• Assist with onboarding activities such as preparing materials, scheduling orientations, and coordinating new hire processes.
• Maintain and update employee records to ensure accuracy and compliance with company policies.
• Respond to basic employee inquiries and direct more complex questions to appropriate team members.
• Assist with scheduling interviews, meetings, and human resources activities.
• Support the preparation and distribution of routine communications and documentation.
• Follow established procedures to support consistent and compliant human resources operations.

Skills

Communication skills

Confidentiality

Organizational skills

Attention to detail

Multitasking

Learning mindset

Education

High school diploma / GED

Associate or Bachelor’s degree in HR or related field preferred

Tools

Office software

Job description

Job Description

The Human Resources Associate I provides entry-level support across core human resources functions while serving as an initial point of contact for employees, applicants, and visitors. This role contributes to departmental objectives by assisting with administrative processes, maintaining accurate records, and supporting employee lifecycle activities. The Human Resources Associate I works closely with team members to ensure efficient daily operations and a positive employee experience. This position focuses on developing foundational HR knowledge while supporting compliance and process consistency.

Job Description

The Human Resources Associate I provides entry-level support across core human resources functions while serving as an initial point of contact for employees, applicants, and visitors. This role contributes to departmental objectives by assisting with administrative processes, maintaining accurate records, and supporting employee lifecycle activities. The Human Resources Associate I works closely with team members to ensure efficient daily operations and a positive employee experience. This position focuses on developing foundational HR knowledge while supporting compliance and process consistency.

Primary Duties

• Greet and assist employees, applicants, and visitors, providing a professional and welcoming experience.
• Support administrative human resources activities, including document processing, data entry, and record maintenance.
• Assist with onboarding activities such as preparing materials, scheduling orientations, and coordinating new hire processes.
• Maintain and update employee records to ensure accuracy and compliance with company policies.
• Respond to basic employee inquiries and direct more complex questions to appropriate team members.
• Assist with scheduling interviews, meetings, and human resources activities.
• Support the preparation and distribution of routine communications and documentation.
• Follow established procedures to support consistent and compliant human resources operations.
• Primary duties may include, but are not limited to:
• Provide support for filing, scanning, and organizing human resources documentation.
• Assist with audit preparation and compliance-related tasks.
• Support recruitment and hiring activities as needed.
• Participate in training and development opportunities to build HR knowledge and skills.
• Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

• Requires a high school diploma or general education degree (GED);
• 0+ years of experience in human resources, administrative support, or a related field,
• Or any combination of education and experience, which would provide an equivalent background. Associate or Bachelor’s degree in Human Resources, Business Administration, or a related discipline preferred.

Knowledge, Skills, And Abilities

• Basic understanding of office procedures and administrative tasks.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and organizational skills.
• Ability to follow instructions and established processes.
• Willingness to learn and develop human resources knowledge.

Essential And Physical Functions

• Ability to communicate effectively in written and verbal formats.
• Ability to manage multiple tasks and prioritize work.
• Ability to follow directions and work under supervision.
• Prolonged periods of sitting or standing while performing administrative tasks.
• Occasional lifting of materials or supplies up to 20 pounds.

Work Environment

• Perform all tasks in a professional office setting.
• Frequent interaction with employees, applicants, and visitors.
• Fast-paced environment requiring flexibility and adaptability.
• Collaboration with human resources team members and other departments.
• Compliance with all company policies and procedures to maintain a safe and professional work environment.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.