HR Assistant Specialist

GDKN Corp.; Honolulu (HI); On-site; USD 42,000 - 64,000; Full time

Job summary

GDKN Corp. is seeking an HR Assistant Specialist to support HR functions including recruitment, ATS/VMS management, reporting, and workforce planning across regions. You will collaborate with HR teams, run reports, and assist with candidate screening and interview coordination.

The role requires strong communication, recruitment experience, and knowledge of employment laws; travel in personal vehicle as needed, and typically 40 hours per week with flexibility across districts.

Qualifications

• Recruitment experience and effective communication skills are essential.
• Knowledge of employment laws is preferred.
• Bachelor's or Associate degree or equivalent with relevant HR experience.

Responsibilities

• Assist in recruitment processes and ATS/VMS coordination.
• Run reports and support workforce planning initiatives.
• Coordinate with HR teams regionally and with hiring managers.
• Support HR administrative tasks and data entry.

Skills

Recruitment experience

Effective communication

Employment law knowledge

Education

Associate's or Bachelor's Degree or equivalent

Job description

Job Summary

• The HR Assistant Specialist provides support in functional areas of a human resources department, which may include recruitment and employment, employee and/or labor relations, overseeing the Applicant Tracking System (ATS) and/or the Vendor Management System (VMS), and special projects related to Workforce Planning.
• He/She works with the hiring managers, will need to collaborate with region/country/corporate Human Resources (HR) teams to provide ATS/VMS support and run reports.
• This position requires effective communication skills, recruitment experience, and some knowledge of employment laws.
• May require an associate's degree or its equivalent with 2 plus years of experience in the field or in a related area.
• This position will require the HR Assistant Specialist to travel in their personal vehicle on an ‘as needed’ basis.

Job Duties

• Any job related expenses (e.g. – mileage, meals related to travel, etc.) that have been approved by the Expense Approver will be reimbursed to the Resource. The approved expenses should follow the Expense guidelines.
• This position will require the HR Assistant Specialist to travel in their personal vehicle on an ‘as needed’ basis.
• Work approximately 40 hours per week (able to work overtime as needed); must be flexible to locations and district assignments as needed.
• This resource will support the Human Resources group assigned to their area with some administrative tasks, running reports, conduct follow-up with the Managed Service Provider (MSP) team and the HR team(s).
• Monitors Job Requisitions ATS/VMSo Submits new requisitions in the Vendor Management System (VMS), IQNavigator (IQN) for contingent worker needs‒ Manage the requisitions in the Vendor Management System (VMS)
• Contacts the hiring manager for additional information for an approve requisition.
• Understands requests from end users to troubleshoot issues.
• Provides guidance, responds to inquiries, and acts as subject matter expert to the Human Resources (HR) leads/teams and external candidates to assist with system set up and related issues.
• Provides training to all system end users and process owners.
• Communicates system information to HR and hiring teams.
• Works with HR teams to develop data elements for reporting of workforce planning initiatives to provide requested information, supply access to information utilized for evaluation against defined targets, and reduce generation of ad hoc reports.
• Creates and distribute reports to various business units on requisition, recruiting, and hiring activities.
• Selects and Reviews Candidates for (direct hire candidates only)o Selects candidates and review resume, identifying those having the basic qualifications for the job.o Forwards selected resumes to hiring manager for review.
• Follows-up with the hiring manager on selected candidates.Screens Candidates (direct hire candidates only) & Coordinate Interview and Assessment Process
• Conducts an HR fit phone interview with the candidates to aid in the selection of the right talent for the right positions within the company.
• Coordinates all necessary assessments with the local HR contacts.
• Coordinates the functional interviews with the hiring manager.
• Follow-up with the hiring manager on interview results.

Job RequirementsEducation:

• Associate's Bachelor's Degree preferred or its equivalent with 2 plus years of experience in the field or in a related area.

Qualifications:

Additional Information

All your information will be kept confidential according to EEO guidelines.