HR Assistant & Records Coordinator

Samford-University; Homewood (AL); On-site; USD 35,000 - 48,000; Full time

Job summary

Samford University is seeking a Human Resources Assistant to support HR operations, including data entry, records management, and reception duties. The role requires discretion and the ability to handle confidential information while providing friendly service to faculty, staff, students, and visitors.

You will maintain Banner personnel files, assist Employment Coordinators with onboarding, respond to inquiries, process I-9 and E-Verify, and help with HR events and web content updates.

Qualifications

• High school diploma or equivalent with 3+ years of relevant HR experience.
• Bachelor’s degree with 1+ year of relevant HR experience.

Responsibilities

• Maintains Banner HR files, records and documentation including new hire records for faculty, staff and student employees.
• Processes change of status forms and data entry for new employee files.
• Assists Employment Coordinators with onboarding forms and tasks.
• Guides applicants through the applicant tracking system.
• Provides receptionist coverage, welcomes visitors, answers inquiries, and directs campus directions.
• Acts as gatekeeper for HR inquiries and directs to policies and resources.
• Completes I-9 forms and E-Verify as needed.
• Performs electronic filing/scanning for HR/Payroll/Benefits and maintains personnel files.
• Reviews documents for shredding per retention policy.
• Receives HR mail, invoices, orders office supplies.
• Notifies and communicates bereavement procedures; supports HR events and webpages.
• Onboards new employees and maintains current HR content online.

Skills

Computer skills

Communication

Organizational skills

Detail-oriented

Customer service

Time management

Teamwork

Education

High school diploma or equivalent

Bachelor's degree

Tools

Banner

Workday

Paycom

NEOED

NEOGOV

PageUp

Job description

Samford University is seeking a Human Resources Assistant to support HR operations, including data entry, records management, and reception duties. The role requires discretion and the ability to handle confidential information while providing friendly service to faculty, staff, students, and visitors.

You will maintain Banner personnel files, assist Employment Coordinators with onboarding, respond to inquiries, process I-9 and E-Verify, and help with HR events and web content updates.