HR Assistant: Hybrid Schedule & Onboarding Support

SmartRecruiters, Inc.; Glendale (CA); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Other discounts and perks

Job summary

NBCUniversal in Glendale is seeking an experienced Administrative Assistant to support the Head of Human Resources and the HR leadership team. You will manage calendars, schedule meetings, prep agendas, handle sensitive materials, and act as the first point of contact for HR inquiries.

The role requires 2+ years of admin experience, mastery of Google Workspace and Microsoft Office, and a professional, confidential approach when coordinating with executives.

Qualifications

• 2+ years of administrative experience preferred.
• Proficiency with Gmail, Google Calendar, Google Suite & Microsoft Office.

Responsibilities

• Provide administrative support to the Head of Human Resources and VPs of HR.
• Maintain discretion with confidential materials.
• Coordinate with DWA Executive offices and Productions for scheduling.
• Prepare, process and track expense reports and coding purchases; book travel as needed.
• Organize logistics for HR events, trainings, and onboarding/offboarding tasks.
• Assist employees with HR inquiries as the first point of contact.

Skills

Administrative experience

Executive coordination

Professional communication

Organizational skills

Tools

Google Workspace

Microsoft Office

Job description

NBCUniversal in Glendale is seeking an experienced Administrative Assistant to support the Head of Human Resources and the HR leadership team. You will manage calendars, schedule meetings, prep agendas, handle sensitive materials, and act as the first point of contact for HR inquiries.

The role requires 2+ years of admin experience, mastery of Google Workspace and Microsoft Office, and a professional, confidential approach when coordinating with executives.