HR Assistant

Today'sHR; Burbank (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Today’sHR is seeking an Human Resources Admin Assistant to support the Client Services/Human Resources department in Burbank, CA. You will process HR and client service tasks, respond to policy questions, and interact with clients, client employees, vendors and attorneys.

Key duties include onboarding support, HRIS training, background checks, employee records maintenance and correspondence, and attendance at unemployment hearings when needed.

Qualifications

• Associate's degree and/or 2+ years of job-related experience.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.).
• Proven ability to utilize and develop computerized spreadsheets and word processing applications.
• Excellent written and verbal communication skills.
• Excellent customer services skills.
• Ability to manage time effectively.
• Ability to prioritize tasks.
• Ability to work, develop, and maintain cooperative working relationships in a team-oriented environment.
• Ability to work independently in a time-sensitive environment.
• Ability to maintain confidentiality.
• Bilingual, preferred

Responsibilities

• Assists the Client Service Department with administrative tasks.
• Provides troubleshooting and training for onboarding and HRIS software.
• Conducts and processes employee background checks for clients.
• Manages client correspondence including handbooks and memos.
• Assists with unemployment insurance responses.
• Administrates and tracks leave of absences as directed.
• Assists and attends unemployment insurance hearings as directed.
• Assists with verification of employment for clients.
• Researches and develops HR policies and procedures.
• Compiles and coordinates reports for clients.
• Assists with wage and hour posters and personnel file audits.
• Compiles personnel records for agencies and subpoenas.

Skills

Communication skills

Time management

Confidentiality

Bilingual (preferred)

Education

Associate's degree or 2+ years of job-related experience

Tools

Microsoft Office Suite

Job description

The Human Resources Admin Assistant assists the members of the Client Services/Human Resources department by processing work associated with human resource and customer service-related functions including, but not limited to: reporting and responding to basic policy questions from clients. This role will interact with clients, client employees, third party vendors, and attorneys as well as all levels of personnel within the organization.

Essential Job Functions

• Assists the Client Service Department with the overall administrative tasks of the department.
• Provides troubleshooting and training assistance to client and client employees for onboarding and HRIS software.
• Conducts and process employee background checks for clients as requested.
• Administers client correspondence as directed by human resources representative including but not limited to employee handbooks, client related memos and letters, leave of absence letters, completion of new hire packets, etc.
• Provides assistance with unemployment and state disability insurances responses.
• Administers and tracks of leave of absences as directed by human resources representative.
• Assists and attends unemployment insurance hearings as directed.
• Assists with verification of employment for all clients.
• Assists in the research and development of policies and procedures.
• Compiles and coordinates reports for clients as required
• Assists with various projects including, but not limited to, wage and hour posters, personnel file audits, etc.
• Compiles personnel records as appropriate for related agencies and subpoenas as required.
• Responsible for updating employee profile for missing, changing and expiring data
• Assists human resources representative with employee meetings/investigations.
• Research on routine employment practices as they relate to issues and matters that arise from assigned clients.
• Other duties as assigned.

Education/Certifications

• Associate's degree and/or 2+ years of job-related experience
• Other Knowledge, Skills and Abilities
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
• Proven ability to utilize and develop computerized spreadsheets and word processing applications.
• Excellent written and verbal communication skills.
• Excellent customer services skills.
• Ability to manage time effectively.
• Ability to prioritize tasks.
• Ability to work, develop, and maintain cooperative working relationships in a team-oriented environment.
• Ability to work independently in a time-sensitive environment.
• Ability to maintain confidentiality.
• Bilingual, preferred

Today'sHR is an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance.