HR Assistant – Administrative Services & Records

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Louisiana Department of Justice, Office of the Attorney General, is seeking a Human Resources Assistant for the Administrative Services Division in Baton Rouge. Salary will be commensurate with qualifications and experience.

Position requires a high school diploma and a valid driver’s license, plus strong organizational and communication skills. HR experience and the ability to handle confidential information are highly valued.

Qualifications

• Requires a high school diploma and valid driver’s license.
• Strong organizational, communication and interpersonal skills preferred.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Verify employee prior state service by contacting previous employers to ensure accurate adjusted leave service dates.
• Process verification of employment (VOE) requests for active and inactive employees.
• Assist in coordinating the LADOJ New Hire Orientation program.
• Support the maintenance and coordination of the LADOJ Volunteer/Intern Programs.
• Support the preparation of HR reports.
• Maintain and update employee personnel files and HR Databases.
• Process incoming mail and ensure delivery to the appropriate HCM staff.
• Maintain the administrative records for time, travel, and expenses.
• Schedule and create calendar invites for meetings and other events.
• Answer incoming telephone calls and provide exceptional customer service to staff members and members of the public.
• Provide general administrative assistance to HR staff as needed.

Skills

Organizational

Communication

Interpersonal skills

Confidentiality

Time management

Critical thinking

Task prioritization

Microsoft Office

Education

High school diploma

Valid driver's license

Tools

Email

Calendars

Word processing

Databases

HR databases

Job description

The Louisiana Department of Justice, Office of the Attorney General, is seeking a Human Resources Assistant for the Administrative Services Division in Baton Rouge. Salary will be commensurate with qualifications and experience.

Position requires a high school diploma and a valid driver’s license, plus strong organizational and communication skills. HR experience and the ability to handle confidential information are highly valued.