Human Resources Assistant

Grambling State University; Baton Rouge (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

Louisiana Department of Justice in Baton Rouge is seeking a Human Resources Assistant in the Administrative Services Division. The role supports HR operations, maintains personnel files, coordinates new hire processes, and handles routine information requests. Applicants should have a high school diploma, valid driver’s license, and strong organizational skills. The position offers an equal opportunity employment environment and requires background checks.

Qualifications

• Requires a high school diploma and valid driver’s license.
• Strong organizational and communication skills with attention to confidentiality.
• Experience in administrative support and using standard computer software preferred.

Responsibilities

• Verify prior state service and coordinate VOE requests.
• Assist in coordinating New Hire Orientation program.
• Maintain HR records and databases; process incoming mail and routing.
• Prepare HR reports and support staff with general administrative tasks.
• Schedule meetings and create calendar invites; answer phone calls and provide customer service.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Time management

Analytical thinking

Task prioritization

Email/calendar/office software

Administrative support

Phone etiquette

Education

High school diploma

Job description

The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for a Human Resources Assistant in the Administrative Services Division. Salary offered will be commensurate with the qualifications and experience of the candidate selected.

The position will be domiciled in Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications.

Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received - Your application has been submitted successfully.
• Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
• Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
• Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.
• Position Filled - Someone has been selected for the position.
• Position Canceled - The agency has decided not to fill the position.

Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to [phone].

For further information about this vacancy, please contact: Nicole Young

HR Generalist
[e-mail]

The Department of Justice is an Equal Opportunity Employer.

Louisiana is a State as a Model (SAME) agency that supports improved employment opportunities for individuals with disabilities.

Minimum Qualifications:

• High school diploma;
• Must possess a valid driver's license;

Preferred Qualifications:

• Strong organizational, communication, and interpersonal skills;
• Ability to maintain a high level of confidentiality;
• Excellent time management and critical thinking skills;
• Prioritize tasks and assignments;
• Proficient in using email, calendars, word processing, databases, and other standard computer software; able to quickly learn new systems or programs;
• Two or more years' administrative level or office support experience

• Verify employee prior state service by contacting previous employers to ensure accurate adjusted leave service dates;
• Process verification of employment (VOE) requests for active and inactive employees;
• Assist in coordinating the LADOJ New Hire Orientation program;
• Support the maintenance and coordination of the LADOJ Volunteer/Intern Programs;
• Support the preparation of HR reports;
• Maintain and update employee personnel files and HR Databases;
• Process incoming mail and ensure delivery to the appropriate HCM staff;
• Maintain the administrative records for time, travel, and expenses;
• Schedule and create calendar invites for meetings and other events;
• Answer incoming telephone calls and provide exceptional customer service to staff members and members of the public;
• Provide general administrative assistance to HR staff as needed.