Hr Assistant

Aston Carter; Woodburn (OR); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Retirement savings

Paid time off

Paid holidays

Company lunches

mentorship and training

Job summary

Aston Carter is seeking an HR Assistant to support a broad range of HR functions in Woodburn, Oregon. The role focuses on administrative tasks, personnel records, payroll support, and employee-facing service, all within a culture of development and mentorship.

The position requires bilingual English–Spanish capabilities and a drive to help employees navigate HR processes in a hands-on environment with an emphasis on growth and mentorship.

Qualifications

• Fluency in English and Spanish is required.
• Experience with HR processes and records is a plus.
• Professional communication skills required.
• Proficient with Microsoft Office tools (Outlook, Word, Excel).

Responsibilities

• Assist employees with HR questions and inquiries.
• Maintain and organize personnel files and records.
• Prepare documentation for disciplinary actions and employee relations.
• Support payroll and timekeeping by reviewing hours and related information.
• Update employee information in HR systems and spreadsheets.
• Provide general administrative support and coordinate HR trainings.

Skills

Bilingual English–Spanish

Customer service

Verbal and written communication

Microsoft Outlook/Word/Excel

Tools

Excel

Word

Outlook

Job description

PERMANENT ROLE! HR Assistant!

Must be bilingual in Spanish and English!

Job Description

The HR Assistant supports the Human Resources department by providing administrative, clerical, and employee-facing support across a wide range of HR functions. This role manages personnel records and employee documentation, assists with payroll and timekeeping, and helps employees navigate HR processes and self-service tools. The position is ideal for a bilingual English–Spanish professional who enjoys helping people and wants to gain hands‑on experience in nearly every area of HR while working with a leader who values development and mentorship.

PERMANENT ROLE! HR Assistant!

Must be bilingual in Spanish and English!

Job Description

The HR Assistant supports the Human Resources department by providing administrative, clerical, and employee-facing support across a wide range of HR functions. This role manages personnel records and employee documentation, assists with payroll and timekeeping, and helps employees navigate HR processes and self-service tools. The position is ideal for a bilingual English–Spanish professional who enjoys helping people and wants to gain hands‑on experience in nearly every area of HR while working with a leader who values development and mentorship.

Responsibilities

• Assist employees with HR-related questions, requests, and general inquiries in a professional and supportive manner.
• Maintain, update, and organize personnel files and employee records to ensure accuracy and compliance.
• Prepare documentation related to disciplinary actions and employee relations matters, following established HR procedures.
• Support payroll and timekeeping administration by helping to review, track, and update employee hours and related information.
• Track and update employee information in spreadsheets and internal HR systems to keep data current and reliable.
• Assist with filing, document management, and record retention to maintain an orderly and secure HR filing system.
• Maintain benefits administration records and support benefits‑related documentation and updates.
• Support HR investigations through accurate documentation, note‑taking, and record keeping as directed.
• Assist employees with computer access, tax form updates, address changes, and other self‑service needs in HR systems.
• Provide general administrative support to the HR department, including scheduling, correspondence, and other clerical tasks.
• Collaborate with HR team members to support HR initiatives, trainings, and meetings as needed.
• Perform other duties as assigned to support the overall effectiveness of the HR function.

Essential Skills

• Fluency in both English and Spanish, including speaking, reading, and writing.
• Strong customer service mindset with a genuine interest in helping employees.
• Professional verbal and written communication skills.
• Basic proficiency with Microsoft Outlook, Word, and Excel.

Work Environment

This role operates in an office-based HR environment that supports employees working in a manufacturing setting. The HR Assistant works closely with an HR leader who emphasizes development and mentorship, providing exposure to a wide range of HR functions. The environment is professional, collaborative, and focused on providing responsive, high-quality support to employees across the organization.

Job Type & Location

This is a Permanent position based out of Woodburn, OR.

Pay And Benefits

The pay range for this position is $40560.00 - $40560.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

• medical
• dental
• retirement savings
• paid time off
• paid holidays
• company‑provided lunches
• the opportunity to build a career in Human Resources while receiving hands‑on training and mentorship

Workplace Type

This is a fully onsite position in Woodburn,OR.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing° Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.