HR Administrative Assistant

Aston Carter; United States; On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an HR Administrative Assistant to support the HR department in Decatur, IL. You will assist with onboarding, recruitment coordination, document management, data entry and general clerical support to ensure efficient HR operations.

This onsite role requires strong data entry, filing, calendar management and customer service skills, with responsibilities across HR forms, records and basic onboarding tasks.

Qualifications

• Proficiency in data entry and administrative skills.
• Experience in filing and administrative support.
• Basic Excel skills, including data entry and filtering.
• Experience in calendar management.
• Previous experience as an Administrative Assistant.
• Clerical experience and customer service skills.

Responsibilities

• Maintain and organize personnel files and HR documentation.
• File and manage safety and OSHA-related records.
• Support recruiting activities, including scheduling interviews, conducting initial phone screenings, and assisting with onboarding processes.
• Enter and maintain HR data within spreadsheets and tracking systems.
• Provide administrative and clerical support to the HR Director and HR team.
• Process, file, and maintain various HR forms and records.
• Assist with document preparation and basic data entry tasks.
• Maintain and organize food safety documentation and records.
• Support additional HR projects and administrative duties as needed.

Skills

Data entry

Administrative support

Calendar management

Filing & documentation

Customer service

HR admin experience

Recruiting coordination

Tools

Excel

Job description

Job Title: HR Administrative Assistant

Job Description

The HR Administrative Assistant plays a vital role in supporting the administrative functions of the Human Resources department. Reporting directly to the HR Director, this position will assist with onboarding, recruitment coordination, document management, data entry, and general clerical support to ensure efficient HR operations.

Responsibilities

• Maintain and organize personnel files and HR documentation.
• File and manage safety and OSHA-related records.
• Support recruiting activities, including scheduling interviews, conducting initial phone screenings, and assisting with onboarding processes.
• Enter and maintain HR data within spreadsheets and tracking systems.
• Provide administrative and clerical support to the HR Director and HR team.
• Process, file, and maintain various HR forms and records.
• Assist with document preparation and basic data entry tasks.
• Maintain and organize food safety documentation and records.
• Support additional HR projects and administrative duties as needed.

Essential Skills

• Proficiency in data entry and administrative skills.
• Experience in filing and administrative support.
• Basic Excel skills, including data entry and filtering.
• Experience in calendar management.
• Previous experience as an Administrative Assistant.
• Clerical experience and customer service skills.

Additional Skills & Qualifications

• Experience in recruiting, human resources, and talent acquisition.
• Knowledge in HR administration and payroll.

Job Type & Location

This is a Contract to Hire position based out of Decatur, IL.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Decatur,IL.

Application Deadline

This position is anticipated to close on Aug 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.