HR Assistant

Excel Supported Living Inc.; Spokane (WA); On-site; USD 25,000 - 33,000; Full time

Job summary

Excel Supported Living, Inc. in Spokane, WA is seeking a highly organized Human Resources Administrative Assistant to support a busy HR department. You will handle recruitment coordination, onboarding, and HR recordkeeping, while providing general office support under the HR Manager.

The role emphasizes accurate, confidential handling of employee information and multi-tasking in a fast-paced environment. 80% HR support and 20% general administration, full-time, hourly, nonexempt.

Qualifications

• Must have at least two years of office experience.
• High school diploma or GED required; associate degree preferred.

Responsibilities

• Coordinate recruitment activities and interview scheduling.
• Assist with onboarding, background checks, and employment documentation.
• Maintain confidential HR files and HR records.
• Process information and onboarding tasks using APS HRIS and company systems.
• Monitor credentials and documentation for accuracy.
• Prepare and organize HR records with high accuracy.
• Assist employees with routine HR questions; escalate sensitive matters to HR Manager.
• Support HR projects and employee engagement activities.
• Provide front desk coverage and general admin support when needed.

Skills

Organizational skills

Written and verbal communication

Multitasking

Confidential information handling

Time management

Education

High school diploma or GED

Associate degree in related field (preferred)

Tools

Microsoft Office

Adobe

HRIS (APS HRIS)

Job description

Human Resources Administrative Assistant

Excel Supported Living, Inc. | Spokane, WA

Position Summary

Excel Supported Living, Inc. is seeking a highly organized, detail-oriented, and dependable Human Resources Administrative Assistant to support our busy HR department.

The ideal candidate is a skilled multi-tasker who thrives in a fast-paced environment, maintains exceptional accuracy, and can manage competing priorities while meeting deadlines.

This position is approximately 80% Human Resources support and 20% general office administration, working directly under the HR Manager.

Key Responsibilities

• Coordinate recruitment activities, screen applicants, schedule interviews, and communicate with candidates throughout the hiring process.


• Assist with new hire onboarding, orientation, background checks, and required employment documentation.


• Maintain accurate and confidential employee personnel files, certifications, training records, and HR tracking systems.


• Process employee information and onboarding tasks using APS HRIS and other company systems.


• Monitor employee credentials and documentation for missing, incomplete, or expired information.


• Prepare, scan, organize, and maintain HR records with a high level of accuracy and attention to detail.


• Assist employees and applicants with routine HR questions and direct sensitive matters to the HR Manager.


• Support HR projects, company events, benefits meetings, and employee engagement activities.


• Provide front desk coverage and general administrative assistance when needed.

Minimum Qualifications

• Must be at least 18 years old.


• High school diploma or GED.


• Minimum two years of office experience required.


• Valid driver's license.


• Ability to pass required background screening.


• Proficiency in Microsoft Office, Adobe, and general office technology.


• Excellent written and verbal communication skills.


• Strong organizational skills, time management, and attention to detail.


• Ability to handle confidential information professionally.


• Ability to work independently, troubleshoot problems, and manage multiple tasks under pressure.

Preferred Qualifications

• Previous Human Resources or office management experience.


• Associate degree in a related field.


• Familiarity with HR information systems, recruiting platforms, or employee recordkeeping.

Schedule & Employment

Employment Type: Full-Time, Hourly, Nonexempt

Location: Main Office — Spokane, Washington

Reports To: HR Manager

Excel Supported Living, Inc.

Supporting our employees so they can provide exceptional care to the individuals we serve.