HR Assistant

Axionova Engineering Limited; Seattle (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

Axionova Engineering Limited is seeking a detail-oriented HR Assistant to support our Human Resources department. You will handle administrative tasks, onboarding, employee record management, and employee relations in a confidential and collaborative environment.

The role emphasizes data accuracy, timely responses to inquiries, and coordination of HR programs. A Bachelor’s degree in HR or related field and prior administrative HR experience are preferred.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Previous experience as an HR Assistant or in a similar administrative role is preferred.

Responsibilities

• Maintain and update employee records in HRIS with accuracy.
• Support onboarding, including preparing paperwork and orientation sessions.
• Assist in payroll and benefits administration with accuracy.
• Serve as first point of contact for employee inquiries and escalate as needed.
• Coordinate training programs and maintain records to ensure compliance.

Skills

Organizational skills

Discretion

Multitasking

Communication

Interpersonal skills

Education

Bachelor's degree in HR/BA

Tools

HRIS/HRMS

Microsoft Office

Job description

Axionova Engineering Limited is seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. In this role, you will play a vital part in ensuring smooth HR operations, particularly in administrative tasks, onboarding, employee record management, and employee relations. The ideal candidate will be highly organized, adept at maintaining confidentiality, and passionate about contributing to a dynamic and collaborative HR environment.

Key Responsibilities

Employee Data Management

• Maintain and update employee records in the HRIS, ensuring accuracy in personal details, salary changes, benefits, attendance, and leave records.
• Generate and analyze reports for HR metrics as required.

Recruitment and Onboarding Support

• Coordinate job postings, screen resumes, and assist in scheduling interviews.
• Conduct background checks and prepare offer letters for selected candidates.
• Facilitate onboarding for new hires, including preparing paperwork, organizing orientation sessions, and distributing updated employee handbooks.

Employee Relations and Support

• Act as a first point of contact for employee inquiries, providing prompt and accurate responses or escalating to the HR Manager when necessary.
• Assist in conflict resolution and employee engagement initiatives.

Benefits and Payroll Assistance

• Support the administration of employee benefits programs, including enrollments, updates, and terminations.
• Coordinate with benefit providers to resolve employee concerns.
• Collaborate with the payroll team to ensure accurate and timely payroll processing by verifying timesheets and updating employee information.

Training and Compliance

• Coordinate and schedule training programs and workshops.
• Maintain training records and ensure compliance with required training standards.

Policy and Documentation Management

• Assist in developing, updating, and maintaining HR policies and procedures to ensure compliance with labor laws.
• Organize and maintain employee files and other HR documentation.

Termination Processes

• Assist in offboarding activities, including conducting exit interviews, retrieving company property, and updating employee records.

HR Projects and Initiatives

• Support various HR projects, such as performance management programs, employee engagement initiatives, and HR metrics reporting.

Qualifications

Education and Experience

• Bachelors degree in Human Resources, Business Administration, or a related field.
• Previous experience as an HR Assistant or in a similar administrative role is preferred.

Skills and Competencies

• Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in HRIS or HRMS software for maintaining employee records.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving and decision-making abilities.
• A team player with excellent interpersonal skills.

Why Join Axionova Engineering Limited?

• Competitive compensation and benefits package.
• Opportunities for professional growth and development.
• Collaborative and innovative work environment.
• Be a part of a leading engineering firm where HR is valued as a strategic partner in organizational success.