HR Assistant

State of Oklahoma; Oklahoma City (OK); Remote; USD 50,000 - 61,000; Full time

Benefits offered by this job

Telework eligible

Job summary

OKLAHOMA INSURANCE DEPARTMENT seeks an HR Assistant to perform a variety of HR duties within a state agency. Responsibilities include maintaining employee databases, coordinating benefits, and supporting recruitment and training efforts.

The position requires three years of clerical office experience, including one year in technical HR or personnel administration. Telework may be available after training, with potential for weekly remote work.

Qualifications

• Three years of clerical office work experience, including one year in technical HR or personnel administration, or an equivalent combination of education and experience.
• Knowledge of records maintenance, HR policies, business communications, and business mathematics.

Responsibilities

• Perform administrative duties such as maintaining employee databases and sorting mail/emails for the HR division.
• Coordinate benefits and retirement questions and provide administrative support to employees.
• Coordinate new hire orientation and assist with recruiting activities.
• Support the HR Director with training needs, scheduling, and training room setup.
• Maintain system of employee personnel records and provide backup to mail/reception.

Skills

Employee records

Benefits knowledge

Recruiting support

Communication

Discretion

Education

Three years clerical experience

HR experience

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

HR Assistant

Agency

385 OKLAHOMA INSURANCE DEPARTMENT

Supervisory Organization

Insurance Department

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary $55,000

Job Description

Positions in this job family are assigned responsibilities for performing a variety of specialized technical human resources management duties in a personnel or human resources management unit of a state agency or institution.

Typical Functions

• Perform administrative duties such as maintaining employee databases and sorting mail/emails for the HR division.
• Serve as a benefits and retirement coordinator, answer questions for employees and provide administrative support to them.
• Coordinate new hire orientation for employees.
• Assist the HR Director with OID training needs; to include scheduling, preparing information, setting up and cleaning up training room.
• Prepare and perform agency recruiting activities such as prepare recruiting announcements; interview applicants; completes background checks, etc.
• Maintain a system of employee personnel records.
• Provide back up to the mailroom and Receptionist area as needed.
• Small job-related travel as necessary.
• Ability to multitask and to provide assistance within the agency, as instructed by the HR Director.
• Other duties as assigned

Education And Experience

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills and Abilities required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

Education And Experience

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Work Environment/Abilities

• Lifting and Carrying: Ability to safely lift, carry, and move objects weighing up to 50 pounds.
• Pushing and Pulling: Ability to exert physical force to push or pull equipment, carts, or material.
• undefined

Note

Upon hire, any applicant who is licensed as a producer/agent, adjuster or is otherwise affiliated with any entity that is regulated by the department must surrender their license and terminate any financial or non-financial affiliation with the entity that is regulated by the department. The selected applicant must pass a background check. Individuals may be required to pursue NAIC designations as job duties require.

Telework

This position may be eligible for telework each week under OID’s Telework Program after completion of training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.