HR Assistant

385 OKLAHOMA INSURANCE DEPARTMENT; Oklahoma City (OK); Hybrid; USD 50,000 - 61,000; Full time

Job summary

385 OKLAHOMA INSURANCE DEPARTMENT in Oklahoma City seeks an HR Assistant to perform HR duties, coordinate benefits, and support recruitment and training activities. The role includes maintaining databases, assisting with orientation, and handling confidential information with discretion.

Three years of clerical experience with HR exposure are required. Telework may be available after training within this agency. The position pays $55,000 annually and is full-time.

Qualifications

• Knowledge of records maintenance in HR contexts.
• Familiarity with human resources policies and rules.
• Strong business communication skills (grammar, punctuation, spelling).
• Ability to handle confidential matters with tact and discretion.
• Judgment and decision-making in HR processes.

Responsibilities

• Perform administrative duties: maintain employee databases and sort mail/emails for HR.
• Serve as benefits and retirement coordinator; answer employee questions and provide support.
• Coordinate new hire orientation for employees.
• Assist HR Director with training needs: schedule and prepare materials.
• Prepare recruiting announcements, interview applicants, and conduct background checks.
• Maintain employee personnel records system.
• Provide backup to mailroom and Receptionist as needed.
• Travel for work as needed on a small scale.
• Multitask and assist within the agency as directed by HR Director.
• Other duties as assigned.

Skills

Records maintenance

HR policies

Business communication

Discretion with confidential info

Decision making

Job description

Job Posting Title HR Assistant Agency 385 OKLAHOMA INSURANCE DEPARTMENT Supervisory Organization Insurance Department

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time Job Type Regular Compensation Salary $55,000

Job Description Definition

Positions in this job family are assigned responsibilities for performing a variety of specialized technical human resources management duties in a personnel or human resources management unit of a state agency or institution.

Typical Functions

• Perform administrative duties such as maintaining employee databases and sorting mail/emails for the HR division.
• Serve as a benefits and retirement coordinator, answer questions for employees and provide administrative support to them.
• Coordinate new hire orientation for employees.
• Assist the HR Director with OID training needs; to include scheduling, preparing information, setting up and cleaning up training room.
• Prepare and perform agency recruiting activities such as prepare recruiting announcements; interview applicants; completes background checks, etc.
• Maintain a system of employee personnel records.
• Provide back up to the mailroom and Receptionist area as needed.
• Small job-related travel as necessary.
• Ability to multitask and to provide assistance within the agency, as instructed by the HR Director.
• Other duties as assigned

Education and Experience

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

WORK ENVIRONMENT/ABILITIES

• Lifting and Carrying: Ability to safely lift, carry, and move objects weighing up to 50 pounds.
• Pushing and Pulling: Ability to exert physical force to push or pull equipment, carts, or material.

NOTE

Upon hire, any applicant who is licensed as a producer/agent, adjuster or is otherwise affiliated with any entity that is regulated by the department must surrender their license and terminate any financial or non-financial affiliation with the entity that is regulated by the department. The selected applicant must pass a background check. Individuals may be required to pursue NAIC designations as job duties require.

TELEWORK

This position may be eligible for telework each week under OID’s Telework Program after completion of training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between.

Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma

Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.