HR Assistant

American Advanced Management; Greenbrae Boardwalk (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k

Health

Vision

Dental

PTO

Tuition Reimbursement

Flexible schedule

Job summary

Kentfield Hospital, part of American Advanced Management, seeks an HR Assistant to support daily HR operations in a fast-paced healthcare setting. You will assist the HR director with onboarding, file maintenance, payroll and benefits administration, and compliance with hospital policies.

Responsibilities include maintaining records, assisting with new hire orientation, I-9s, recruitment support, and regulatory compliance with HIPAA and Joint Commission standards.

Qualifications

• Associate degree or equivalent in business administration or related field.
• Proven ability to handle sensitive and confidential information appropriately.
• Strong organizational and multitasking skills are essential.
• Excellent written and verbal communication and interpersonal abilities.

Responsibilities

• Supports daily HR operations and assists HR director in onboarding and file maintenance.
• Supports payroll and benefits administration and ensures compliance with hospital policies.
• Maintains accurate personnel records and regulatory documentation.
• Assist with new hire orientation, background checks, onboarding paperwork and benefits.
• I-9 verification and maintenance of I-9 files.
• Provides customer service to employees regarding HR policies and procedures.
• Maintains employee data integrity, updates salary/title/benefits as needed.
• Supports recruitment activities: requisitions, interviews, candidate relations.
• Stays informed on HIPAA, Joint Commission, and state/federal HR regulations.

Skills

Organizational skills

Communication skills

Multitasking

Confidential handling

Education

Associate degree in Business Administration or related field

aPHR/PHR certification

Job description

About the Hospital

Founded in 1954 as Center Medical Hospital, Kentfield Hospital- now a subsidiary of American Advanced Management-is a Long-Term Acute care Hospital (LTACH) serving patients across two locations in Marin County and San Francisco. Our 60-bed facilities specialize in caring for individuals with critical or chronic complex medical conditions who require extended recovery periods.
Kentfield Hospital offers a comprehensive range of services, including cardiac care, neuro recovery, respiratory support, advanced wound care and physical/occupational therapy. Each patient receives a personalized treatment plan designed to support their unique recovery journey.
We are proud to hold The Joint Commission's Gold Seal of Approval for Hospital Accreditation, reflecting our commitment to delivering high-quality, patient-centered care. At Kentfield, we work in close partnership with patients and families to help achieve the best possible outcomes.

SUMMARY

Kentfield hospital is seeking a detail-oriented and compassionate HR Assistant to support daily Human Resources operations in a fast-paced healthcare environment. This role assists the HR director and handles employee onboarding, maintaining personnel files, supporting payroll and benefits administrations, and ensuring compliance with hospital policies and healthcare regulations.

RESPONSIBILITIES

• Keeps track of regulatory requirements such as licensure and certifications, working closely with scheduling
• Provides administrative support to HR department, filing, projects, compliance and running reports
• Support with payroll processing, benefits, and performance management administration
• Assists with new hire orientation as well as onboarding (background checks, onboarding paperwork, benefits, etc)
• I-9 verification and maintaining I-9 files
• Performs customer service responsibilities, answering employee requests and concerns regarding HR policies and procedures
• Maintains accurate employee data to ensure integrity of HR and employee
• Changes in salary, title, forms, benefits, etc.
• Assists with recruitment activities such as creating and managing requisitions, interviews, and candidate relations
• Knowledge of HIPAA, The Joint Commission, state and federal regulations relating to Human Resources

QUALIFICATIONS

• Associate degree in Business Administration, or related field or aPHR/PHR
• Demonstrated ability to handle sensitive and confidential information appropriately
• Strong organizational and multitasking skills
• Strong communication and interpersonal skills

BENEFITS

• 401k
• Health
• Vision
• Dental
• PTO
• Tuition Reimbursement
• Flexible schedule