HR Assistant

American Advanced Management; Salt Lake City (UT); On-site; USD 40,000 - 52,000; Full time

Job summary

Salt Lake Specialty Hospital is seeking an HR Assistant to support day-to-day HR operations, including recruitment, onboarding, employee records, benefits administration, and compliance in a fast-paced healthcare setting.

The ideal candidate is organized, discreet with confidential information, and proficient with Microsoft Office; healthcare HR experience is preferred. This role requires a proactive communicator and a team player in a busy hospital environment.

Qualifications

• 1+ years of administrative or HR experience (healthcare setting preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills with attention to detail.

Responsibilities

• Support full-cycle recruitment: post openings, screen applications, schedule interviews, coordinate with candidates.
• Coordinate onboarding: paperwork, orientation scheduling, and system setup.
• Maintain employee records in the HRIS for accuracy and compliance.
• Assist with benefits administration and enrollment support.
• Track licensure and credentialing for staff; ensure regulatory compliance.
• Support employee relations: documentation, meetings, confidential files.
• Assist with payroll data entry and timekeeping support as needed.
• Coordinate training, compliance modules, and staff development programs.
• Prepare HR reports, correspondence, and presentations.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion

Time management

Multitasking

Interpersonal skills

Customer service

Healthcare environment adaptability

Education

High school diploma

HR/Business degree preferred

Tools

UKG

Workday

ADP

Job description

Description

Job Summary

Salt Lake Specialty Hospital is seeking a detail-oriented and personable HR Assistant to support the day-to-day operations of the Human Resources department. This role provides administrative and clerical support across recruitment, onboarding, employee records, benefits administration, and compliance functions. The ideal candidate is organized, discreet with confidential information, and comfortable working in a fast-paced healthcare environment.

Qualifications

Key Responsibilities

• Support full-cycle recruitment: post job openings, screen applications, schedule interviews, and coordinate communication with candidates
• Coordinate new hire onboarding, including paperwork, orientation scheduling, and system setup
• Maintain and update employee records in the HRIS, ensuring accuracy and compliance with hospital and regulatory standards
• Assist with benefits administration, including enrollment support and answering employee questions
• Track and maintain required licensure, certification, and credentialing documentation for clinical and non-clinical staff
• Support employee relations activities, including documentation, scheduling meetings, and maintaining confidential files
• Assist with payroll-related data entry and timekeeping system support as needed
• Help coordinate training sessions, compliance modules, and staff development programs
• Prepare HR reports, correspondence, and presentations as requested
• Respond to routine employee inquiries regarding policies, procedures, and benefits
• Ensure compliance with HIPAA, OSHA, Joint Commission, and other applicable healthcare regulations
• Assist with employee engagement initiatives and events
• Perform other administrative duties as assigned

Required

• High school diploma or equivalent
• 1+ years of administrative or HR experience (healthcare setting preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
• Experience with HRIS/applicant tracking systems (e.g., UKG, Workday, ADP)
• Familiarity with healthcare compliance requirements (HIPAA, Joint Commission)
• PHR/SHRM-CP certification or coursework in progress

Core Competencies

• Discretion and confidentiality
• Attention to detail and accuracy
• Time management and multitasking
• Interpersonal and customer service skills
• Adaptability in a healthcare environment