HR Assistant

DIXON- SHANE LLC in; Fountain Run (KY); On-site; USD 21,000 - 25,000; Part time

Job summary

Dixon-Shane LLC is seeking a Summer Human Resources Intern (HR Assistant, Administrative) to assist the HR department with records digitization and document management projects. The role involves scanning, organizing, and electronically filing employee documents while upholding confidentiality and compliance with retention requirements.

The intern will gain exposure to HR operations, auditing processes, and general administrative duties in a professional office setting.

Qualifications

• Current college student or recent graduate preferred.
• Interest in Human Resources, Business Administration, or related field.
• Proficient in Microsoft Office applications.
• Strong attention to detail and organization skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and efficiently in a professional office environment.

Responsibilities

• Scan employee personnel files and HR documents into electronic record systems.
• Organize, label, and index electronic employee files for easy retrieval.
• Review scanned documents for accuracy, completeness, and image quality.
• Assist with auditing personnel files to identify missing or incomplete documentation.
• Maintain strict confidentiality of sensitive employee information.
• Prepare paper records for scanning, filing, storage, or shredding as directed.
• Perform data entry and document management tasks to support HR projects.
• Assist with general administrative duties within the HR department as needed.

Skills

Attention to detail

Confidentiality

Education

Current college student or recent graduate preferred

Tools

Microsoft Office

Job description

HR Assistant (Administrative)

Summer Human Resources Intern

Position Summary

The Summer Human Resources Intern will assist the Human Resources department with records digitization project. This position is responsible for scanning, organizing, and electronically filling employee documents while ensuring accuracy, confidentiality, and compliance with record retention requirements. The intern will gain exposure to HR Operations and document management practices while supporting critical department initiative.

Candidate Profile Reference:

Essential Duties and Responsibilities

• Scan employee personnel files and HR documents into electronic record systems.
• Organize, label, and index electronic employee files for easy retrieval.
• Review sanned documents for accuracy, completeness, and image quality.
• Assist with audting personnel files to identify missing or incomplete documentation.
• Maintain strict confidentiality of sensitive employee information.
• Prepare paper records for scanning, filing, storage, or shredding as directed.
• Perform data entry and document management tasks to support HR projects.
• Assist with general administrative duties within the HR department as needed.

Qualifications

• Current college student or recent graduate preferred.
• Interest in Human Resources, Business Administration, or related field.
• Proficient in Microsoft Office applications.
• Strong attention to detail and organization skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and efficiently in a professional office environment.

Physical Requirements

Ability to sit or stand for extended periods.

Ability to lift and move boxes of files weighing up to 25 pounds.

Frequent use of computers, scanners and other office equipment.

Learning Opportunities

• HR records management
• Personnel file compliance and auditing
• Electronic document storage systems
• HR administration and office operations.