HR and Administrative Assistant

Spanish Broadcasting System; Miami (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Spanish Broadcasting System, Inc. in Miami, FL is seeking an organized HR and Administrative Assistant to support Human Resources and assist other departments with administrative tasks.

You will maintain personnel records, coordinate recruitment and onboarding, respond to routine employee inquiries, and support day-to-day office needs. The ideal candidate has hands-on ADP experience, proficiency in Microsoft Office applications, and the ability to manage competing priorities while maintaining

Qualifications

• ADP experience required to maintain employee information and HR workflows.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint and 365 apps.
• 1–3 years of administrative experience, preferably in HR.
• High school diploma or GED; degree in HR/Business Admin a plus.

Responsibilities

• Maintain physical and digital personnel files and ADP records.
• Coordinate recruitment logistics and interviews.
• Assist with onboarding and new-hire orientation workflows in ADP.
• Support benefits enrollment and leave administration tasks.
• Answer routine employee inquiries and escalate sensitive issues.
• Provide administrative support across departments and data entry.
• Monitor office supplies and manage purchasing procedures.
• Prepare meeting materials and maintain organized records.

Skills

ADP experience

Microsoft Office proficiency

Administrative experience

Confidentiality

Communication

Organization

Office equipment

Education

High school diploma or GED

Associate or Bachelor's in HR/Business Admin

Job description

850050 DELAWARE CORPORTATE Regular Full-Time HR / Payroll Miami, FL, US

6 days ago Requisition ID: 1266

Spanish Broadcasting System, Inc.

Job Title: HR and Administrative Assistant

Reports To: Director of Human Resources

Position Type: Full-time

Location: Miami, FL

Job Summary:

We are seeking an organized, detail-oriented HR and Administrative Assistant to support Human Resources and assist other departments with administrative tasks as needed. The role includes maintaining personnel records, coordinating recruitment and onboarding, responding to routine employee inquiries, and supporting day-to-day office needs. The ideal candidate has hands-on experience with ADP, proficiency in Microsoft Office applications, and the ability to manage competing priorities while maintaining confidentiality.

Core Responsibilities:

• Maintain Employee Records: Keep physical and digital personnel files and authorized ADP records accurate and up to date for new hires, transfers, terminations and other employment changes.
• Coordinate Recruitment Logistics: Post job openings, screen incoming resumes and coordinate interviews with candidates and hiring managers.
• Assist with onboarding and orientation: Launch onboarding workflows in ADP, prepare new-hire materials, assist employees with required paperwork and coordinate first-day orientations.
• Support benefits and leave administration: Maintain PTO, sick leave and leave-of-absence records as directed, assist with routine benefits enrollment questions and refer eligibility or policy decisions to the appropriate HR team member.
• Respond to employee inquiries: Assist with routine questions about company procedures, direct employees to the appropriate resources and promptly elevate sensitive or complex matters to HR management.
• Provide administrative support across departments: Assist HR and other departments as needed with printing, copying, scanning, filing, preparing documents, updating spreadsheets, data entry, scheduling and other administrative tasks, with priorities coordinated through the HR supervisor.
• Coordinate office supplies: Monitor office supply needs, prepare and place orders within approved purchasing procedures, track deliveries and help maintain organized supply areas.
• Maintain organized records and materials: Support physical and electronic filing systems, prepare meeting materials and correspondence, and assist with other office projects and administrative duties as assigned.

Required Skills & Qualifications:

• ADP experience: At least one year of direct, hands-on experience using ADP to maintain employee information and support HR workflows.
• Microsoft Office proficiency: Working proficiency in Microsoft Excel, Word, Outlook, PowerPoint and other Microsoft 365 applications. Ability to maintain spreadsheets and trackers, use basic Excel formulas and sorting/filtering, format documents and correspondence, and manage email and calendars.
• Administrative experience: One to three years of administrative experience, preferably in an HR department or corporate office.
• Education: High school diploma or GED required. An associate's or bachelor's degree in Human Resources, Business Administration or a related field is a plus.
• Confidentiality: Ability to handle sensitive employee, compensation, benefits and medical information with discretion and follow established access and records procedures.
• Communication: Strong verbal and written communication skills and a professional, helpful approach to employees, candidates and colleagues.
• Organization and accuracy: Ability to prioritize requests, meet deadlines, maintain accurate records and support multiple departments while keeping HR responsibilities on track.
• Office equipment: Familiarity with printers, copiers, scanners and electronic document management tools.

Preferred Qualifications:

• Basic knowledge of employment laws and HR compliance practices.
• Experience coordinating schedules and administrative work across remote and in-office teams.