HR Coordinator

A E M Inc; Virginia; On-site; USD 50,000 - 65,000; Full time

Job summary

A E M Inc is seeking an HR Coordinator to support daily HR operations in our Virginia office. You will be the main contact for candidates and new hires, handling onboarding, documentation, and data entry in ADP and e-time HRM systems.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to work with COBRA/ERISA and related regulations. Professional HR credentials are preferred but not required.

Qualifications

• Bachelor’s degree required, or equivalent experience.
• 1–3 years HR experience or equivalent data entry/customer service experience.
• PHR/SHRM-CP certification strongly preferred.
• Intermediate to advanced Microsoft Office skills (Outlook/Word/Excel/PowerPoint).
• Experience with ADP payroll and HR systems is advantageous.

Responsibilities

• Support staffing, recruiting, and onboarding activities; assist with interview logistics and pre-hire documents.
• Process pre-hire documentation, background checks, and onboarding materials.
• Maintain HR data integrity in ADP WFN and e-time HRM systems; manage personnel files.
• Support benefits changes, open enrollment prep, and HR reporting.
• Prepare reports for Director, HR, or Senior Management; handle other duties as assigned.

Skills

Communication

Multitasking

Attention to detail

Data entry

Education

Bachelor's degree or equivalent experience

PHR/SHRM-CP preferred

Tools

ADP WFN

e-time HRM

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department. This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization. The HRC carries out duties and responsibilities in the following functional areas:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Staffing & Recruiting Support Operations and Corporate Recruiter:

• Support efforts of both Operations & Corporate recruiters. Assist with setting up interviews, collecting recap forms from managers, assisting candidates during interview process.
• Process pre-hire documentation, i.e. Background and drug test, and PI, aptitude test, and any required pre testing.
• Manage Pre-employment vendors; Assurant, Predictive Index, HireSelect, Saratoga, etc.
• General recruiting support, including job fairs, job postings, college summer hiring, campus events.

On-Boarding

• Prepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders.
• Assist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches, staying within budget, tracking receipts and bills with Acct Receivable.
• Collect all hew hire paperwork, checklist and review for completion. Process all new hires through e-verify program. Prepares employee ID badges and picture for company picture board.

HR & Benefits Administration:

• ADP expertise, data entry of all new hires information into ADP WFN and e-time HRM system.
• Create new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents.
• Data integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.
• Processes New hire and qualifying event Benefits changes in ADP. Support Open enrollment prep, roll-out, meetings, training and enrollment changes.

Payroll Administration:

• Assist in the preparation payroll changes report, and audit sheet due biweekly on Fridays.
• Records changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc.

General:

• Processes changes within deadlines. Upkeep of employee files ensuring compliance and accuracy and completeness of documents.
• Run monthly birthday & anniversary report and coordinate information with Receptionist and marketing.
• Assists with planning and Powerpoint presentations for monthly Staff Meetings.
• Prepares periodic reports as requested by Director, HR or Senior Management.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level. Minimum keyboarding skill of 45-50 wpm.
• Previous ADP payroll experience highly preferred, System experience required.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail oriented.
• Strong knowledge and understanding of general HR and best practices through education or job experience. . insurance regulations, plan designs, and third-party record keeping/administration required.
• Working knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, Or any similar combination of education and experience.
• One (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.
• Professional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.

LANGUAGE SKILLS: Ability to read, analyze, and interpret Company policies and procedures. Ability to write reports, business corr