HR and Administrative Assistant

Spanish Broadcasting System; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Restaurant/Office perks not listed

Job summary

Spanish Broadcasting System in Miami, FL seeks an organized HR and Administrative Assistant to support human resources and assist other departments with administrative tasks. Responsibilities include maintaining personnel records, coordinating recruitment and onboarding, responding to routine inquiries, and ensuring confidentiality.

The ideal candidate brings hands-on ADP experience, strong Microsoft Office skills, and the ability to manage competing priorities while keeping HR data accurate and

Qualifications

• At least one year of direct, hands-on ADP experience.
• Proficient in Microsoft Excel, Word, Outlook, PowerPoint, and 365 apps; able to manage spreadsheets and calendars.
• 1–3 years administrative work, ideally in HR or corporate setting.
• High school diploma or GED required; degree in HR/Business Admin is a plus.
• Ability to handle confidential information with discretion and follow procedures.
• Strong verbal and written communication, professional attitude towards employees and colleagues.
• Strong organization skills, ability to multi-task and meet deadlines while supporting multiple departments.
• Familiarity with printers, copiers, scanners, and electronic document management tools.

Responsibilities

• Maintain physical and digital personnel files and ADP records for hires, transfers, terminations and changes.
• Post job openings, screen resumes, and coordinate interviews with candidates and hiring managers.
• Assist with onboarding and orientation, launch onboarding workflows in ADP and prep new-hire materials.
• Manage PTO, sick leave, and leave-of-absence records; assist with routine benefits enrollment queries.
• Respond to routine employee inquiries and escalate sensitive matters to HR management.
• Provide admin support across departments: printing, copying, scanning, filing, updating spreadsheets, data entry, scheduling.
• Coordinate office supplies and maintain organized supply areas.

Skills

ADP experience

Microsoft Office proficiency

Administrative experience

Confidentiality

Communication

Organization and accuracy

Office equipment

Education

High school diploma or GED

Associate’s or bachelor’s degree in HR/Business Admin (plus)

Tools

ADP

Microsoft 365

Job description

Job Title: HR and Administrative Assistant

Reports To: Director of Human Resources

Position Type: Full-time

Location: Miami, FL

Job Summary: We are seeking an organized, detail-oriented HR and Administrative Assistant to support Human Resources and assist other departments with administrative tasks as needed. The role includes maintaining personnel records, coordinating recruitment and onboarding, responding to routine employee inquiries, and supporting day-to-day office needs. The ideal candidate has hands-on experience with ADP, proficiency in Microsoft Office applications, and the ability to manage competing priorities while maintaining confidentiality.

Core Responsibilities:

• Maintain Employee Records: Keep physical and digital personnel files and authorized ADP records accurate and up to date for new hires, transfers, terminations and other employment changes.
• Coordinate Recruitment Logistics: Post job openings, screen incoming resumes and coordinate interviews with candidates and hiring managers.
• Assist with onboarding and orientation: Launch onboarding workflows in ADP, prepare new-hire materials, assist employees with required paperwork and coordinate first-day orientations.
• Support benefits and leave administration: Maintain PTO, sick leave and leave-of-absence records as directed, assist with routine benefits enrollment questions and refer eligibility or policy decisions to the appropriate HR team member.
• Respond to employee inquiries: Assist with routine questions about company procedures, direct employees to the appropriate resources and promptly escalate sensitive or complex matters to HR management.
• Provide administrative support across departments: Assist HR and other departments as needed with printing, copying, scanning, filing, preparing documents, updating spreadsheets, data entry, scheduling and other administrative tasks, with priorities coordinated through the HR supervisor.
• Coordinate office supplies: Monitor office supply needs, prepare and place orders within approved purchasing procedures, track deliveries and help maintain organized supply areas.
• Maintain organized records and materials: Support physical and electronic filing systems, prepare meeting materials and correspondence, and assist with other office projects and administrative duties as assigned.

Required Skills & Qualifications:

• ADP experience: At least one year of direct, hands-on experience using ADP to maintain employee information and support HR workflows.
• Microsoft Office proficiency: Working proficiency in Microsoft Excel, Word, Outlook, PowerPoint and other Microsoft 365 applications. Ability to maintain spreadsheets and trackers, use basic Excel formulas and sorting/filtering, format documents and correspondence, and manage email and calendars.
• Administrative experience: One to three years of administrative experience, preferably in an HR department or corporate office.
• Education: High school diploma or GED required. An associate’s or bachelor’s degree in Human Resources, Business Administration or a related field is a plus.
• Confidentiality: Ability to handle sensitive employee, compensation, benefits and medical information with discretion and follow established access and records procedures.
• Communication: Strong verbal and written communication skills and a professional, helpful approach to employees, candidates and colleagues.
• Organization and accuracy: Ability to prioritize requests, meet deadlines, maintain accurate records and support multiple departments while keeping HR responsibilities on track.
• Office equipment: Familiarity with printers, copiers, scanners and electronic document management tools.

Preferred Qualifications:

• Basic knowledge of employment laws and HR compliance practices.
• Experience coordinating schedules and administrative work across remote and in-office teams.