HR Administrator (PA, Pittsburgh)

NewEdge Capital Group; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 33,000; Full time

Benefits offered by this job

Hybrid work model

Bonus program

Job summary

NewEdge Capital Group is seeking a Human Resources Administrator in Pittsburgh, PA, to support the HR department across recruiting, HRIS, benefits, training, and employee relations. The position offers a hybrid work model with a minimum of three days in-office and potential growth into an HR Generalist or Specialist role based on interests.

You will handle day-to-day HR tasks, respond to employee inquiries, manage I-9/E-Verify, process personnel changes, support audits, and assist with HRIS

Qualifications

• BS in Human Resources or related discipline or equivalent experience.
• 0-2 years of HR experience; internships encouraged.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Experience with HRIS, payroll or benefits is a plus.

Responsibilities

• Execute day-to-day administrative operations for the HR department, including mail, scheduling, communications, and triaging emails to HR inbox.
• Respond to employee inquiries related to HR policies, procedures, and initiatives.
• Complete I-9 and E-Verify requirements in accordance with federal requirements.
• Process new hires, job changes, and terminations in the HR System accurately and timely.
• Support HR audits and compliance activities, including training tracking, EEOC reporting, policy updates.
• Maintain organization charts, employees directories, and HR systems; assist with HRIS projects and reporting.
• Support benefits administration, including new hire enrollments and life event changes.
• Support recruiting efforts, including candidate screening and interview scheduling.
• Assist in creating and maintaining employee and manager resources and HR SOPs.
• Maintain the job description database in Payfactors with HR Partners and managers.

Skills

Strong communication

Organizational skills

Attention to detail

Team collaboration

Independent work

Education

BS in Human Resources or related discipline

Tools

HRIS

Payfactors

Microsoft Excel

Job description

The Human Resources Administrator with NewEdge Capital Group will be exposed to, and work across all Human Resources disciplines supporting our HR department, which includes, but is not limited to, recruiting, HRIS, benefits administration, acquisitions, training, learning and development, and employee relations. This is a great opportunity to learn and grow into an HR Generalist or Specialist based on your interests and passion in the field. NewEdge’s HR department supports over 500 employees located across the United States in the areas of Wealth Management, Financial Advising, Securities, Information Technology and Corporate Services.

This position will be located in Pittsburgh, PA and will work in a hybrid model (a minimum of 3 days in-office).

Responsibilities

• Execute day-to-day administrative operations for the HR department, including mail, scheduling, communications, and triaging incoming emails to the HR inbox.
• Respond to employee inquiries related to HR policies, procedures, and initiatives, escalating as needed.
• Complete I-9 and E-Verify requirements in accordance with federal requirements.
• Process new hires, job changes, and terminations in the HR System accurately and timely.
• Support HR audits and compliance activities, including compliance training tracking, EEOC reporting, policy/handbook acknowledgements, and labor law poster updates.
• Maintain organization charts, employees directories, and HR systems; assist with HRIS projects and reporting.
• Support benefits administration, including new hire enrollments, life event changes, and responding to routine employee questions on plan basics.
• Support recruiting efforts, including candidate screening, interview scheduling, and other tasks to enhance the candidate experience.
• Assist in creating and maintaining employee and manager resources (e.g., how-to guides, FAQs) and internal HR SOPs to promote consistency and accuracy in HR processes.
• Maintain the job description database in Payfactors, partnering with HR Partners and managers to keep job descriptions current.
• Support employee engagement, recognition, and community involvement initiatives at Pittsburgh office.

Skills & Qualifications

• BS in Human Resources or related discipline or equivalent experience preferred.
• 0-2 years of HR experience required; previous HR internships preferred
• Excellent organizational skills with an ability to prioritize competing demands.
• Keen eye for attention to detail.
• Acumen for reviewing and entering data with a high level of accuracy.
• Must be approachable and helpful.
• Experience working in an HRIS for personnel management, benefits and recruiting preferred.
• Excellent interpersonal skills and abilities required.
• Strong verbal, written, and email communication skills.
• Ability to contribute to a team environment.
• Ability to work independently.

Hourly Rate:$20.19 – $24.04, depending on experience, with eligibility to participate in the company’s bonus program.