HR Coordinator

Glenmede; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

HSA contributions

Generous PTO

401k match

Tuition reimbursement

Commuter benefits

Job summary

Glenmede's Human Resources team seeks an HR Coordinator to support onboarding, data integrity, and cross-functional collaboration across Talent Acquisition, Talent Management, Benefits, and Payroll.

Reporting to the HR Business Partner, you will manage employee records in ADP, streamline processes with AI, and serve as a trusted first contact for colleagues across the firm.

Qualifications

• Associate’s degree required.
• 2+ years of related administrative experience or internship in HR.
• 2+ years strong technical skills including proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, MS365).

Responsibilities

• Ensure HR data integrity by managing the employee data lifecycle in ADP with accuracy and timeliness.
• Own the new hire onboarding process and collaborate with cross-functional teams to streamline it, using AI where possible.
• Redesign Day 1 orientation, from agenda to logistics, and deliver it bi-weekly.
• Be the trusted initial point of contact for employee inquiries and route issues to the correct HR team member.
• Support AI adoption and HR technology initiatives across the function.
• Conduct audits of labor law postings across all offices and maintain the HR intranet.

Skills

Attention to detail

Communication

Organization

Project management

Education

Associate’s degree

Bachelor’s degree in HR/Business

Tools

Microsoft Office

ADP

HRIS

Job description

Empowering Financial Futures.

For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).

OVERVIEW

Our Human Resources team is seeking an HR Coordinator. This high-impact role supports the entire HR department and serves as a key resource for employees across the organization. In this role, you'll take ownership of essential HR processes, from ensuring a seamless onboarding experience to maintaining the employee data that is the foundation of our entire HR function. You will work across all groups, including Talent Acquisition, Talent Management, Benefits, and Payroll, getting a wide breadth of HR experience. You will lead visible projects and partner directly with cross functional teams to improve processes.

Reporting to the HR Business Partner, you will also be the first point of contact for employee questions, making you an important resource for colleagues across the firm.

RESPONSIBILITIES

In addition to related everyday responsibilities, some milestones you’ll be expected to achieve in your first year include:

Ensure HR Data Integrity

• Master the employee data lifecycle in ADP, processing all new hires, changes, and terminations with 100% accuracy and timeliness.

Streamline New Hire Onboarding

• Take full ownership of the new hire pre-employment process and engage in a cross-functional project team to streamline and modernize it using AI where possible. Ensure all pre-hire requirements are completed smoothly and on time, providing a positive day-one experience.

Redesign Day 1 Orientation

• Rebuild this essential touch point for new hires, from the agenda to the logistics, and deliver it bi-weekly.

Establish Yourself as a Trusted Resource

• Become the trusted initial point of contact for employee inquiries and efficiently route complex issues to the correct HR team member.

AI Adoption and Innovation

• Assist in our efforts to improve our use of HR technology, drive innovation through AI, and build consistency in our internal practices.

HR Compliance and Administration

• Conduct a full audit of all required labor law postings across our 9 offices and consistently manage the HR intranet to ensure all information is current, accurate, and easily accessible to employees.

REQUIRED QUALIFICATIONS

• Minimum of an Associate’s degree required.
• 2+ years of related administrative experience or at least one internship in human resources.
• 2+ years strong technical skills including proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, MS365).

PREFERRED QUALIFICATIONS

• A record of accurate, detail-driven work, including careful handling of confidential information.
• Demonstrated capability for clear written and verbal communication with colleagues at every level.
• Comfort learning HR systems and Microsoft 365 tools and a curiosity to explore AI solutions; experience with ADP or another HRIS is preferred but not required.
• Strong organizational skills, with the proven ability to prioritize tasks, manage projects and meet deadlines.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com.

Our Benefits Overview

• Competitive health and welfare benefits, including company HSA contributions
• Numerous voluntary benefit choices available
• Superior 401k match
• Tuition reimbursement
• Company subsidized commuter benefits
• Generous paid time off, including parental leave
• Plus more!

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/.