HR Administrator

Vaco Recruiter Services; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Mission-driven NYC nonprofit organization in New York, NY is seeking an experienced HR Administrator to join a small, collaborative HR team.

The role focuses on Learning & Development administration, HR systems, and training compliance, requiring hands-on LMS and HRIS experience. You will coordinate employee training programs from setup through completion and support onboarding and recruiting activities.

Qualifications

• 3+ years of Human Resources experience.
• Hands-on LMS experience required.
• Hands-on HRIS experience required.
• Experience coordinating employee training programs.
• SharePoint experience.

Responsibilities

• Administer the Learning Management System including user accounts, enrollments, course and quiz setup, assignments, compliance tracking, reporting, system maintenance, and basic troubleshooting.
• Coordinate employee training assignments and follow up to ensure required courses are completed on time.
• Create and maintain training materials including LMS courses, quizzes, PowerPoint presentations, guides, videos, and employee communications.
• Schedule HR-led and external training sessions, coordinate participants, and maintain accurate attendance and completion records.
• Maintain employee information and documentation within the HRIS.
• Generate HR reports, track activity, and identify trends, discrepancies, or missing information.
• Maintain HR tracking tools, templates, SOPs, presentations, and departmental records.
• Support onboarding, offboarding, employee check-ins, stay interviews, exit interviews, and other HR initiatives.
• Assist with light recruiting activities including job postings, candidate tracking, interview scheduling, reference checks, candidate communication, and first-round interviews for junior-level roles.
• Track HR deadlines, compliance requirements, audits, communications, and assigned projects.

Skills

LMS administration

HR systems

Training coordination

Attention to detail

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS

SharePoint

Job description

Client: Mission-driven NYC nonprofit organization

Title: HR Administrator

Salary: $70,000–$75,000

Location: New York, NY | Flexible hybrid schedule

Job Description:

A mission-driven nonprofit organization is seeking an experienced HR Administrator to join a small, collaborative Human Resources team.

This role has a strong focus on Learning & Development administration, HR systems, and training compliance. The ideal candidate will have hands-on experience working within both an LMS and HRIS, be highly comfortable with technology, and have experience coordinating employee training programs from setup through completion.

The position also supports broader HR administration, light recruiting, onboarding, employee lifecycle processes, reporting, and internal communications.

Responsibilities

• Administer the organization’s Learning Management System, including user accounts, enrollments, course and quiz setup, assignments, compliance tracking, reporting, system maintenance, and basic troubleshooting.
• Coordinate employee training assignments and follow up to ensure required courses are completed on time.
• Create and maintain training materials including LMS courses, quizzes, PowerPoint presentations, guides, videos, and employee communications.
• Schedule HR-led and external training sessions, coordinate participants, and maintain accurate attendance and completion records.
• Maintain employee information and documentation within the HRIS.
• Generate HR reports, track activity, and identify trends, discrepancies, or missing information.
• Maintain HR tracking tools, templates, SOPs, presentations, and departmental records.
• Support onboarding, offboarding, employee check-ins, stay interviews, exit interviews, and other HR initiatives.
• Assist with light recruiting activities including job postings, candidate tracking, interview scheduling, reference checks, candidate communication, and first-round interviews for junior-level roles.
• Track HR deadlines, compliance requirements, audits, communications, and assigned projects.

Qualifications

• 3+ years of Human Resources experience.
• Hands-on LMS experience is required.
• Hands-on HRIS experience is required.
• Experience administering or coordinating employee training programs.
• Strong technology aptitude and ability to learn new HR systems quickly.
• SharePoint experience.
• Bachelor’s degree in Human Resources or a related field.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.