HR Administrator

Madison-Davis, LLC; Warren Point (NJ); Hybrid; USD 40,000 - 57,000; Full time

Job summary

Madison-Davis, LLC is seeking an experienced HR Administrator to provide high-level support to senior HR leadership and help keep department operations organized and efficient.

This hybrid role combines executive calendar management, communications coordination, event planning, reporting, and confidential records administration in a fast-paced environment. The ideal candidate is discreet, highly organized, and able to handle multiple priorities with professionalism.

Responsibilities

• Manage a senior HR executive’s calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate meetings with senior leaders and executive administrative teams, including rooms, virtual arrangements, agendas, reminders, and other logistics.
• Support executive email and correspondence management, prioritizing communications and escalating time-sensitive matters.
• Prepare, proofread, and distribute presentations, meeting materials, correspondence, and departmental communications.
• Handle sensitive executive, employee, and organizational information with a high level of discretion.
• Maintain organized HR records, files, organizational charts, contact lists, and departmental resources.
• Prepare recurring reports, dashboards, leadership materials, and action-item tracking.
• Coordinate HR leadership meetings, planning sessions, strategic initiatives, and follow-up activities.
• Facilitate communication and information sharing across HR functions, including Talent Acquisition, HR Business Partners, Learning & Development, and HR Operations.
• Support employee engagement activities, leadership events, town halls, recognition programs, team functions, and other departmental events.
• Coordinate vendors, catering, supplies, invoices, and other administrative needs.
• Assist with audits, compliance documentation, records retention, document imaging, and information requests.

Job description

Title: HR Administrator

Office Status: Hybrid (4 Days in office)

Pay Rate: $35

Contract Length: Not specified

ABOUT THE ROLE

A leading organization is seeking an experienced administrative professional to provide high-level support to senior HR leadership while helping keep department operations organized and running efficiently. This role combines executive calendar and communications management with HR department coordination, leadership team support, event planning, reporting, and confidential records administration. The ideal candidate is highly organized, discreet, responsive, and comfortable managing multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Manage a senior HR executive’s calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate meetings with senior leaders and executive administrative teams, including rooms, virtual arrangements, agendas, reminders, and other logistics.
• Support executive email and correspondence management, prioritizing communications and escalating time-sensitive matters.
• Prepare, proofread, and distribute presentations, meeting materials, correspondence, and departmental communications.
• Handle sensitive executive, employee, and organizational information with a high level of discretion.
• Maintain organized HR records, files, organizational charts, contact lists, and departmental resources.
• Prepare recurring reports, dashboards, leadership materials, and action-item tracking.
• Coordinate HR leadership meetings, planning sessions, strategic initiatives, and follow-up activities.
• Facilitate communication and information sharing across HR functions, including Talent Acquisition, HR Business Partners, Learning & Development, and HR Operations.
• Support employee engagement activities, leadership events, town halls, recognition programs, team functions, and other departmental events.
• Coordinate vendors, catering, supplies, invoices, and other administrative needs.
• Assist with audits, compliance documentation, records retention, document imaging, and information requests.