HR Administrator

Sotalent; United States; Remote; GBP 26,000 - 34,000; Full time

Job summary

Sotalent is seeking an organised HR Administrator to support day-to-day HR operations, employee administration and recruitment coordination on a fully remote basis. The role focuses on onboarding and offboarding, employment documentation and maintaining accurate HR records across systems.

You will manage account setups, respond to routine queries, monitor key dates and collaborate with Finance, Legal and IT.

Qualifications

• Minimum 3 years' experience in HR administration or similar.
• Experience with onboarding, offboarding and HR records.
• Experience using HRIS software; Talexio is a plus.

Responsibilities

• Coordinate onboarding and offboarding activities, ensuring all forms and documents are completed.
• Prepare and maintain employment contracts, amendments and HR documents.
• Maintain employee records and update information in the HR system.
• Coordinate account creation, access changes and deactivation requests across departments.
• Respond to routine employee queries and administrative requests.
• Monitor probation periods, contract renewals, and key employment dates.
• Liaise with Finance, Legal, IT and other departments on employee-related matters.
• Ensure HR records are organized and up to date.
• Provide recruitment administration support, including interview scheduling and candidate communication.

Skills

Organisational skills

Attention to detail

Communication skills

English fluency

Time management

Remote work experience

Tools

Talexio HRIS

Job description

HR Administrator – Employee Lifecycle & HR Operations

Location: Fully Remote

Employment type: Full-time

An international organisation is seeking an organised HR Administrator to support day-to-day HR operations, employee administration and recruitment coordination.

The role focuses on onboarding and offboarding, employment documentation, HR records, employee queries and maintaining accurate information across HR systems.

Key Responsibilities

• Coordinate employee onboarding and offboarding, ensuring all required processes and documentation are completed.
• Prepare and maintain employment contracts, amendments and other HR documentation.
• Maintain employee records and update information within the Talexio HR system.
• Coordinate employee account creation, access changes and deactivation requests with relevant departments.
• Respond to routine employee queries and administrative requests.
• Monitor probation periods, contract renewals, leave records and key employment dates.
• Liaise with Finance, Legal, IT and other departments on employee-related matters.
• Ensure HR records and documentation remain accurate, organised and up to date.
• Provide recruitment administration support when required, including interview scheduling and candidate communication.

Requirements

• At least 3 years' experience in an HR Administrator, HR Coordinator, HR Assistant or similar role.
• Experience with onboarding, offboarding, employment documentation and employee records.
• Familiarity with HR information systems; Talexio experience is an advantage.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills, with fluency in English.
• Ability to manage multiple tasks and meet deadlines.
• Discretion when handling confidential employee information.
• Comfortable working remotely in an international environment.
• Fully remote working – from anywhere in the world.