HR Operations Specialist

Crystalia Glass; United States; Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Remote work

Competitive compensation package

Paid vacation days

Job summary

Crystalia Glass seeks a detail-oriented HR Operations Specialist fluent in Russian and English to manage HR administrative operations. You will maintain employee data, oversee time tracking with Uattend, assist payroll preparation, and lead internal HR communications in a fully remote, international setup.

The role requires 2+ years in HR administration or payroll support, a Bachelor’s degree in HR or related field, and strong Microsoft 365/Google Workspace skills.

Qualifications

• 2+ years of experience in HR administration, HR operations, or payroll support.
• Bachelor's degree in HR, Business Administration, or related field.

Responsibilities

• Maintain accurate employee profiles and documentation in the HR system (Workable).
• Support onboarding, transfers, terminations, and status changes.
• Track hours, absences, and leaves via Uattend; resolve discrepancies.
• Assist monthly/bi-weekly payroll data preparation for payroll team.
• Draft and distribute company-wide HR communications and updates.
• Maintain HR databases and assist in reporting and process improvement.

Skills

HR administration

Payroll support

Time tracking

Education

Bachelor's degree in HR

Tools

Workable

Uattend

Google Workspace

Excel/Spreadsheets

ClickUp

Asana

Job description

We are looking for an organized, detail-oriented, and reliable HR Operations Specialist (russian & english) to join our team. In this role, you will be responsible for ensuring smooth day-to-day HR administrative operations, maintaining clean employee data, managing time tracking, supporting payroll preparation, and leading internal HR communications.

If you thrive in an international remote environment, enjoy structuring operational processes, and have hands-on experience with modern HR tools, we would love to hear from you!

Employment Type:

- Full-time 8.30 am - 5 pm, NY (EST zone) non flexible

- Remote work.

- B2B contract (sole proprietorship status or corporate entity).

Key Responsibilities

• Employee Lifecycle & Records Administration:
  • Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
  • Support administrative processes across the entire employee lifecycle (onboarding, internal transfers, terminations, and status changes).
  • Ensure document compliance and structured digital archiving.
• Time Tracking & Attendance:
  • Track and monitor working hours, absences, and leave records via Uattend.
  • Coordinate with department managers and employees to resolve any time tracking or timesheet discrepancies.
• Payroll Preparation Support:
  • Consolidate and prepare monthly/bi-weekly payroll input data (working hours, leaves, status updates) for the Finance/Payroll team.
  • Help resolve payroll-related data discrepancies to ensure accurate and timely processing.
• Internal HR Communications:
  • Draft and distribute clear, timely company-wide announcements on HR policies, procedural updates, organizational changes, and lifecycle events.
  • Serve as a reliable point of contact for employee inquiries regarding HR procedures.
• HR Reporting & Process Optimization:
  • Maintain HR operational databases and prepare periodic HR reports.
  • Assist in refining operational workflows, HR templates, and administrative standards.

Experience:

2+ years of experience in HR administration, HR operations, or payroll support.

Education:

Bachelor's degree in HR, Business Administration, or a related field (HR certifications are a plus).

Languages:

Fluent Russian and English (C1+ level) with strong written and verbal communication skills.

Software & Tools:

• Experience with HRIS & ATS platforms (e.g., Workable).
• Experience with time-tracking systems (e.g., Uattend).
• Proficiency in Google Workspace / MS Office (especially spreadsheets/Excel).
• Familiarity with task management tools (e.g., ClickUp, Asana).

Core Competencies:

• Exceptional attention to detail and process discipline.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment.
• High commitment to data privacy and confidentiality.

• Fully remote work (you can be located anywhere in the world) 8.30 am - 5 pm, NY (EST zone) non flexible.
• Competitive compensation package (will be discussed with successful candidates).
• Benefits: paid vacation days + sick leave.
• Exposure to US market business operations and strategic projects.
• Dynamic environment with opportunities for professional growth.