HR Administrator

James Moore & Co. P.L.; Sarasota (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

MedOne Surgical, based in Sarasota, is seeking an organized HR Administrator to support employees, leadership, and day-to-day HR operations. This hands-on role emphasizes accuracy, confidentiality, and a service-oriented mindset as you help manage onboarding, offboarding, records and administrative processes.

You will coordinate recruiting activities, maintain personnel files, and assist with payroll/timekeeping, benefits, and HR initiatives while contributing to special projects for a growing

Qualifications

• Onboarding and offboarding support, including documentation and logistics.
• Maintain accurate and confidential employee records and files.
• Provide HR administration related to policies, time off, benefits, payroll and timekeeping.
• Coordinate recruiting activities and onboarding logistics.
• Maintain discretion and escalate matters as needed.

Responsibilities

• Coordinate employee onboarding and offboarding, including paperwork, employment documentation, orientation logistics, and separation administration.
• Maintain accurate and confidential employee records, personnel files, acknowledgments, training records, and other HR documentation.
• Provide routine HR administrative support related to policies, time off, benefits, payroll and timekeeping processes, escalating matters when additional review is needed.
• Support recruiting by coordinating job postings, candidate communications, interview scheduling, pre-employment requirements, and onboarding logistics.
• Coordinate general office administration and assist with special projects and tasks that support the business and leadership.
• Support employee communications, HR initiatives, and administrative projects while maintaining appropriate confidentiality and discretion.

Skills

Organizational skills

Attention to detail

Time management

Written and verbal communication

Discretion/confidentiality

Customer service oriented

Education

High school diploma

Associate or bachelor’s degree in HR or related field

Tools

Microsoft Office

Job description

Founded in 2000, MedOne designs, develops, manufactures, markets and distributes specialty microsurgical products for treating the retina. The founder-owned company is built on high-quality products delivered with outstanding customer service. MedOne products can be found in operating rooms throughout the US and worldwide. Our products are proudly manufactured in Sarasota and in compliance with all FDA, European and other global regulatory requirements.

WHY MEDONE

At MedOne Surgical, you can be part of a growing, entrepreneurial company where quality, innovation, responsiveness, and customer service matter. Our team works together in Sarasota to develop and deliver specialized surgical products used by healthcare professionals around the world. If you enjoy a hands-on environment where your work is visible, your contribution matters, and you can help strengthen a growing organization, MedOne offers an opportunity to make an impact.

THE OPPORTUNITY

MedOne Surgical is seeking an organized, responsive HR Administrator to support employees, leadership, and day-to-day HR operations. This is a hands‑on role for someone who enjoys keeping details on track, helping people, and making sure important HR and administrative processes are handled accurately and professionally. The position will support onboarding and offboarding, employee records, recruiting coordination, routine HR administration, and other office needs.

WHAT YOU WILL DO

• Coordinate employee onboarding and offboarding, including paperwork, employment documentation, orientation logistics, and separation administration.
• Maintain accurate and confidential employee records, personnel files, acknowledgments, training records, and other HR documentation.
• Provide routine HR administrative support related to policies, time off, benefits, payroll and timekeeping processes, and employment documentation, escalating matters when additional review is needed.
• Support recruiting by coordinating job postings, candidate communications, interview scheduling, pre-employment requirements, and onboarding logistics.
• Coordinate general office administration and assist with special projects and tasks that support the business and leadership.
• Support employee communications, HR initiatives, and administrative projects while maintaining appropriate confidentiality and discretion.

WHAT WE ARE LOOKING FOR

• High school diploma or equivalent; additional education in human resources, business administration, or a related field is helpful.
• 2+ years of experience in human resources administration or similar role.
• Strong organization, attention to detail, follow-through, and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Ability to handle confidential information with discretion and recognize when a matter should be escalated.
• Proficiency with Microsoft Office.

PREFERRED EXPERIENCE

• Experience supporting HR functions in a small or mid‑sized manufacturing environment.
• Experience with payroll/timekeeping, benefits administration, recruiting coordination, HR compliance.
• Associate or bachelor's degree in human resources, business administration, or a related field.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.