Administrator I (HR Administrator)

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Competitive compensation range: $24 - $26 / hour

Comprehensive benefits package

Training and mentorship opportunities

Education reimbursement program

401(k) program with employer match

Generous vacation accrual and paid holidays

Job summary

A leading medical device company in Rancho Santa Margarita seeks an Administrator for Team Member Relations. This role focuses on supporting full-cycle recruiting, onboarding, and administrative HR tasks to enhance team member experience. Ideal candidates will possess strong communication abilities, detail orientation, and relevant administrative experience. The position offers a competitive hourly wage, comprehensive benefits, and opportunities for professional growth within a dynamic team environment.

Qualifications

• Two to three years of experience in administrative or TMR support roles.
• Strong computer skills and proficiency in Microsoft Office applications.
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Support full-cycle recruiting activities including job postings and onboarding logistics.
• Process team member status changes and maintain personnel files.
• Respond promptly and professionally to team member inquiries.

Skills

Organizational skills

Communication skills

Time management skills

Detail-oriented

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft Office

SAP

Square9

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Administrator, Team Member Relations, plays a key role in supporting Applied Medical’s Team Member Relations (HR) function. This position contributes to the success of the organization by ensuring accurate and timely processes that directly impact the team member experience. The Administrator supports full‑cycle recruiting, onboarding, TMR administration, and ongoing team member relations initiatives. By maintaining efficient workflows, clear communication, and exceptional service, the Administrator helps strengthen engagement and alignment across departments within Applied Medical.

Key Responsibilities

• Support full‑cycle recruiting activities including job postings, candidate screening, interview coordination, offer letters, and onboarding logistics.
• Process team member status changes, employment updates, and personnel records in systems such as SAP and Square9.
• Collaborate with hiring teams, payroll, and benefits to ensure accurate and timely team member administration and documentation.
• Maintain personnel files through daily scanning, auditing, and indexing in Square9 to support compliance and record integrity.
• Manage background checks, DMV verifications, and vendor credentialing requests to ensure compliance.
• Respond promptly and professionally to team member inquiries, providing clear guidance and connecting individuals with appropriate TMR resources.
• Provide coverage for the Team Member Relations and Reception desks as needed to maintain consistent service and support.
• Identify and implement process improvements to enhance efficiency, accuracy, and the overall TMR service experience.
• Support Team Member Relations correspondence, documentation, and communications with accuracy and confidentiality.

Success in This Role Looks Like

• Delivering accurate and timely TMR administration that supports team member satisfaction and organizational compliance.
• Building positive, professional relationships with team members and cross‑functional partners through clear communication and reliable support.
• Maintaining confidentiality and demonstrating integrity in all interactions and record handling.
• Contributing to the continuous improvement of TMR processes through proactive problem‑solving and workflow efficiency.
• Demonstrating adaptability and professionalism in a fast‑paced, collaborative environment.

Position Requirements

• High school diploma or equivalent work experience.
• Two to three years of experience in administrative or TMR support roles.
• Strong computer skills and proficiency in Microsoft Office applications.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time management skills, with the ability to manage multiple priorities effectively.
• Detail‑oriented approach to data accuracy, documentation, and process management.
• Demonstrated commitment to maintaining confidentiality and upholding integrity in all team member interactions.
• Ability to collaborate effectively with colleagues, managers, and leadership across the organization.
• Enthusiastic team player focused on providing exceptional customer service and contributing to a positive workplace culture.

Preferred

• Experience using TMR systems such as SAP, Square9, or similar platforms.
• Prior experience in Human Resources, recruiting coordination, or team member relations.
• Familiarity with TMR processes, including onboarding, employment changes, and personnel record‑keeping.
• Strong problem‑solving skills and an interest in improving workflows within a TMR environment.
• Understanding of employment compliance and TMR confidentiality best practices.

Benefits

• Competitive compensation range: $24 - $26 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On‑campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Equal Opportunity Employer. Applied Medical is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other basis protected by federal, state or local laws in the locations where Applied Medical operates.