HR Administrator

JobDiva, Inc.; Charlotte (NC); Remote; USD 42,000 - 62,000; Full time

Job summary

JobDiva, Inc. is seeking an HR Administrator to provide operational and administrative support across the employee lifecycle, including onboarding, offboarding, HR systems administration, and employee records management.

The role, a 12-month contract, reports to the HR Manager and supports HR Operations to ensure compliant, accurate transactions and a positive employee experience while maintaining data integrity. Remote work is limited to ET or CT time zones.

Responsibilities

• Coordinate onboarding activities from offer acceptance through orientation.
• Coordinate employee exit meetings and transition activities.
• Enter and maintain employee data within HR systems (e.g., Workday).

Skills

HR systems administration

Employee records management

Audits & compliance

Onboarding & offboarding

Tools

Workday

Job description

HR Administrator (12-Month Contract)
Job Title: HR Administrator
Department: Human Resources / People & Culture
Employment Type: Full-Time, 12-Month Contract
Reports To: HR Manager
Work Arrangement: Remote (ET or CT only)

Position Summary

The HR Administrator provides operational and administrative support across the employee lifecycle, including onboarding, offboarding, HR systems administration, employee records management, audits, compliance activities, and employee inquiries.
This role serves as a key member of the HR Operations function, ensuring employee transactions are processed accurately, documentation is maintained appropriately, compliance requirements are met, and HR processes run efficiently. The HR Administrator works closely with employees, managers, vendors, and internal stakeholders to support a positive employee experience while maintaining operational excellence.

Key Responsibilities

Onboarding Administration

• Coordinate employee onboarding activities from offer acceptance through orientation.
• Maintain onboarding checklists and track completion of required activities.
• Schedule and support new hire orientation sessions.
• Prepare and distribute onboarding communications and documentation.
• Ensure employment records, offer documentation, and onboarding files are properly maintained.
• Support onboarding process improvements and documentation updates.

Offboarding Administration

• Prepare and distribute employee separation documentation.
• Coordinate employee exit meetings and transition activities.
• Process termination transactions and related HR system updates.
• Monitor completion of offboarding activities and required documentation.
• Maintain termination tracking reports and files.
• Coordinate post-employment administrative activities, including document collection and employee follow-up.
• Ensure separation records are stored in accordance with company standards.

HR Systems Administration

• Enter and maintain employee data within Workday and related HR systems.
• Process employee changes including