HR Administrative Specialist

Black Canyon Consulting; Washington (District of Columbia); On-site; USD 52,000 - 66,000; Full time

Job summary

Black Canyon Consulting is seeking an HR Administrative Specialist to support day-to-day HR operations, reporting to the Director of HR. The role focuses on accuracy, timeliness, and confidentiality across recruiting, onboarding, records, benefits, compliance, and HR systems.

The ideal candidate is highly organized, handles multiple priorities, and takes ownership of administrative tasks from start to finish, communicating effectively with employees and managers to keep HR operations running

Qualifications

• 1–3 years in HR, recruiting coordination, or HR administration.
• Strong organizational skills with attention to detail and ability to manage multiple tasks and deadlines.
• Initiative, ability to work independently, and follow through with minimal supervision.
• Excellent written and verbal communication with employees, candidates, and management.
• Proficiency with Microsoft Office and ability to learn new HR platforms.
• Discretion, sound judgment, and confidentiality with sensitive information.
• Service-oriented approach and ability to work across departments.

Responsibilities

• Maintain accurate and organized personnel files and HR records.
• Process status changes and HR transactions with approvals.
• Manage the HR inbox and escalate when needed.
• Coordinate recruiting activities and applicant tracking.
• Assist onboarding including background checks and paperwork.
• Support benefits administration and compliance tracking.
• Ensure confidentiality of sensitive information.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion/confidentiality

Microsoft Office

HR systems experience

Tools

Paylocity

Greenhouse

HRIS

Job description

Black Canyon Consulting (BCC) is seeking a detail-oriented, proactive HR Administrative Specialist to support the day-to-day operations of our Human Resources department. This position reports directly to the Director of Human Resources and plays an important role in ensuring that HR processes are completed accurately, efficiently, and on time.

The ideal candidate is highly organized, comfortable managing multiple priorities, and willing to take ownership of administrative tasks from start to finish. We are looking for someone who can anticipate needs, follow up on outstanding items, communicate effectively with employees and managers, and help keep HR operations running smoothly.

This role provides exposure to a broad range of HR functions, including recruiting, onboarding, employee records, benefits administration, compliance, and HR systems.

Duties & Responsibilities

HR Administration & Employee Support

• Maintain accurate and organized personnel files, employee records, and HR documentation in accordance with applicable requirements and company policies.
• Process employee status changes, personnel actions, and other HR transactions, ensuring appropriate documentation and approvals are obtained.
• Monitor and manage the HR email inbox, respond to routine employee inquiries, and identify matters requiring escalation to HR leadership.
• Track outstanding employee paperwork, approvals, acknowledgments, and other HR-related requests, proactively following up to ensure timely completion.
• Prepare and distribute HR correspondence, including offer letters, employment verification letters, and other employee documentation.
• Assist employees with routine questions regarding company policies, benefits, payroll, and HR procedures.
• Support the administration and documentation of employee performance management processes.
• Maintain confidentiality when handling sensitive employee and company information.
• Coordinate recruiting activities, including applicant tracking, interview scheduling, candidate communications, and follow-up.
• Maintain accurate candidate records and recruiting workflows within the applicant tracking system.
• Assist with the preparation of offer letters and coordination of pre-employment requirements.
• Coordinate the onboarding process for new employees, including start dates, employment paperwork, background checks, benefits information, and system access requests.
• Track onboarding requirements and follow up with new hires, hiring managers, and internal stakeholders to ensure all activities are completed.
• Assist with employee offboarding, including separation documentation, exit procedures, and coordination of equipment returns.

HR Systems & Compliance Support

• Maintain accurate employee and independent contractor information within HR systems, including Paylocity.
• Enter and maintain 1099 contractor information and support related administrative processes.
• Assist with benefits administration, including enrollment documentation, employee communications, and follow-up on outstanding items.
• Track required compliance documentation, training, employee acknowledgments, and applicable deadlines.
• Identify and promptly elevate compliance concerns, sensitive employee matters, and potential policy issues to the Director of Human Resources.
• Assist with HR reporting, data entry, recordkeeping, and periodic audits to ensure information is accurate and complete.
• Support the implementation and ongoing administration of HR systems, processes, and departmental initiatives.

Required Qualifications

• 1–3 years of experience in Human Resources, recruiting coordination, HR administration, or a related field; an equivalent combination of education and experience will be considered.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple tasks and deadlines.
• Demonstrated ability to take initiative, work independently, and follow through on assignments with minimal supervision.
• Excellent written and verbal communication skills, including the ability to communicate professionally with employees, candidates, and management.
• Proficiency with Microsoft Office applications and comfort learning new HR technology platforms.
• Ability to exercise discretion, sound judgment, and confidentiality when handling sensitive information.
• Strong problem-solving skills and a willingness to research questions, identify solutions, and elevate matters when appropriate.
• A service-oriented approach and the ability to work collaboratively across departments.

Preferred Qualifications

• Experience working with HRIS, payroll, or applicant tracking systems, particularly Paylocity and Greenhouse.
• Experience supporting recruiting, onboarding, benefits administration, and employee recordkeeping.
• Familiarity with federal and state employment regulations and common HR compliance requirements.
• Prior experience with a federal government contractor or professional services organization.
• PHR or SHRM-CP certification.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Black Canyon Consulting’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.