HR Administrative Associate – Contract, Talent Acquisition

Jobtailor; Holland (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Missouri is seeking an onsite HR administrative assistant to support daily office and HR operations, including onboarding new hires and pre-employment activities.

You will maintain employee records in ADP/SAP, coordinate interviews, assist with payroll-related tasks, and help keep the 5S3R standards at the site while ensuring data confidentiality.

Qualifications

• High school diploma or GED required; vocational cert/associate preferred or equivalent experience.
• Experience supporting multiple admin/HR functions is preferred.

Responsibilities

• Provide onsite administrative support for daily office and HR operations.
• Coordinate new hire onboarding from offer to first day.
• Support pre-employment activities including background checks and onboarding requirements.
• Maintain employee records and enter data into HRIS systems.
• Prepare onboarding materials, badges, PPE, laptops, and welcome kits.
• Assist with personnel changes (hires, transfers, promotions, separations).
• Support Talent Acquisition activities: interview scheduling and recruitment coordination.
• Generate reports from HR systems.
• Maintain confidential employment documentation.
• Assist with leave administration and audits.
• Process invoices and other administrative records.
• Greet visitors and provide general office support.
• Assist with training coordination and employee engagement.
• Respond to routine inquiries and direct to HR resources.
• Maintain 5S3R standards at the workplace.

Skills

Administrative support

HR operations

Onboarding coordination

Talent Acquisition support

Education

High School Diploma or GED

Vocational Certificate or associate's degree

Tools

ADP

SAP

Job description

Responsibilities

• Provide onsite administrative support for daily office and HR operations.
• Coordinate new hire onboarding activities from accepted offer through first‑day orientation.
• Support pre‑employment activities, including candidate communications, background checks, drug screens, employment documentation, and onboarding requirements.
• Maintain accurate employee records and enter employment data into ADP, SAP, and other company systems.
• Prepare onboarding materials, badges, PPE, laptops, welcome materials, and other new hire resources.
• Assist with processing employee personnel changes, including hires, transfers, promotions, and separations, in accordance with established procedures.
• Support Talent Acquisition activities, including interview scheduling, candidate tracking, reporting, and recruitment coordination.
• Generate and distribute reports from HR systems to support business and HR needs.
• Maintain personnel files and employment documentation while ensuring confidentiality and data accuracy.
• Assist with leave administration by coordinating documentation, maintaining records, and partnering with the Corporate Human Resources team.
• Support internal audits, data verification activities, and record maintenance.
• Process invoices, electronic approval requests, office documentation, and other administrative records.
• Order and maintain office supplies, onboarding materials, and general administrative resources.
• Greet visitors, coordinate deliveries, and provide general office support as needed.
• Assist with employee meetings, training coordination, communications, and engagement activities.
• Respond to routine employee administrative inquiries and direct employees to the appropriate HR resources when necessary.
• Maintain cleanliness at work‑site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED required.
• Vocational Certificate or associate's degree preferred or equivalent, relevant experience.
• 1 to 3 years administrative, HR, office management, or Talent Acquisition support experience.
• Manufacturing environment experience preferred.
• Experience using HRIS systems such as ADP, SAP, or similar software preferred.
• Experience supporting multiple administrative functions simultaneously preferred.

Core Competencies

Demonstrates expertise in administrative support and HR operations, including onboarding, personnel record maintenance, and compliance with established procedures. Proficient in using HRIS systems like ADP and SAP to manage employee data and support Talent Acquisition activities.