HR Administrative Assistant – TEMP ROLE

Nelson Connects; Santa Rosa (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Nelson Connects is seeking an organized HR Administrative Assistant for a temporary role in Santa Rosa, CA. You will handle onboarding, file management, data entry, and general HR support, ensuring a smooth employee experience.

The position requires familiarity with HR systems (Paycom/HealthStream), strong customer service, and reliability to cover early start times, especially on Fridays.

Qualifications

• Experience in administrative, clerical, or HR support preferred.
• Strong organizational skills and attention to confidential records.
• Basic computer skills and data entry ability.
• Experience with Paycom or HealthStream is a plus.
• Excellent customer service and professional demeanor.
• Reliable and flexible to cover early start on Fridays.

Responsibilities

• Maintain organized employee files, create new folders, and locate documents.
• Prepare onboarding packets and benefit packages.
• Assist onboarding setup and manage employee traffic, especially Fridays.
• Perform basic data entry and update information in Paycom and HealthStream.
• Assist with system questions, like password resets.
• Make copies of I-9 forms and HR paperwork.
• Process employment verifications and SDI/EDD requests.
• Route mail and mail employee paychecks.
• Greet visitors and direct employees and guests.
• Assist with scheduling Kaiser appointments.
• Order and restock office supplies and maintain onboarding materials.
• Provide general administrative support to HR team.

Skills

Organizational skills

Data entry

Computer literacy

HR systems

Customer service

Reliability

Onboarding support

Tools

Paycom

HealthStream

Job description

HR Administrative Assistant – TEMP ROLE

Location: Santa Rosa, Ca
Pay Rate: $26–$28 per hour
Schedule: Full-time, with an 8:30 AM start time or earlier as needed,
particularly on Fridays

You are an organized, dependable, and
service-oriented HR Administrative Assistant who enjoys keeping an office
running smoothly and supporting employees throughout the onboarding process.
You are comfortable with administrative tasks, data entry, filing, and assisting
employees and visitors with day-to-day questions. You bring a proactive,
team-focused approach and are ready to jump in wherever help is needed,
especially during busy onboarding periods.

What You Will Be Doing:

• Maintain
  organized employee files, create new employee folders, and locate
  documents such as offer letters and employment records.
• Prepare
  onboarding packets, benefit packages, and red/green folders for new hires.
• Assist
  with onboarding setup and breakdown, including preparing materials, making
  copies, and helping manage employee traffic flow, particularly on Fridays.
• Complete
  basic data entry and update employee information, forms, and documentation
  in Paycom and HealthStream.
• Assist
  employees with basic system questions, including password resets for
  Paycom and HealthStream.
• Make
  copies of I-9 forms, onboarding documents, and other HR paperwork.
• Process
  employment verifications and assist with SDI/EDD verification requests.
• Route
  incoming mail and prepare and mail employee paychecks.
• Greet
  visitors, answer basic questions, and help direct employees and guests to
  the appropriate areas.
• Assist
  with scheduling Kaiser appointments, as needed.
• Order,
  restock, and pick up office supplies; maintain copier paper and ensure
  onboarding materials are readily available.
• Provide
  general administrative support to the HR team and assist with additional
  duties as needed.

What You Bring:

• Previous
  administrative, clerical, or HR support experience preferred.
• Strong
  organizational skills and attention to detail, particularly when handling
  confidential employee records.
• Basic
  computer skills and comfort with data entry and document management.
• Experience
  with Paycom, HealthStream, or similar HR systems is a plus.
• Strong
  customer service and communication skills with a helpful, professional
  demeanor.
• Reliability,
  flexibility, and a willingness to assist wherever needed.
• Ability
  to work an 8:30 AM start time or earlier when needed, especially on
  Fridays during busy onboarding periods.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

Weare Nelson Connects, and our purpose is your success.