HR Administrative Assistant: Records, Payroll & Onboarding

One Hope United; Chicago (IL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Tuition assistance

Vacation days (4 weeks) and personal/s

Sick days (5 days)

Medical, dental, vision

403(b) retirement

Life insurance

Voluntary life plans

Career development

LCSW/LCPC supervision

Job summary

One Hope United Human Resources seeks a Human Resource Assistant in Chicago, IL. This non-exempt, hourly role reports to the Vice President of Human Resources and provides administrative support to ensure daily HR operations run smoothly, including maintaining employee records and coordinating HR activities.

The ideal candidate will have a high school diploma, administrative training, two years of office experience, and a valid driver’s license.

Qualifications

• High school diploma or equivalent required.
• Administrative training required.
• Two years of prior office experience.

Responsibilities

• Maintain the integrity and confidentiality of accurate human resource files, records, and documentation.
• Perform periodic audits of HR files and records to ensure that all required documents are filed appropriately.
• Provide clerical support to the HR department.
• Answer and direct departmental phone calls.
• Receive and distribute office mail.
• Manage the HR department email inbox.
• Answer frequently asked questions from applicants and employees and refer complex questions to appropriate senior-level HR staff or management.
• Proofread and type documents and correspondence produced by department.
• Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Schedule and organize appointments.
• Assist with new hire orientation.
• Assist with planning and execution of events such as benefits enrollment, organization-wide meetings, employee recognition celebrations, holiday parties, and retirement celebrations.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Perform other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

HRIS/payroll

Education

High school diploma

Administrative training

Job description

One Hope United Human Resources seeks a Human Resource Assistant in Chicago, IL. This non-exempt, hourly role reports to the Vice President of Human Resources and provides administrative support to ensure daily HR operations run smoothly, including maintaining employee records and coordinating HR activities.

The ideal candidate will have a high school diploma, administrative training, two years of office experience, and a valid driver’s license.