Human Resource Assistant

One Hope United; Chicago (IL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Tuition assistance

Vacation days (4 weeks) and personal/s

Sick days (5 days)

Medical, dental, vision

403(b) retirement

Life insurance

Voluntary life plans

Career development

LCSW/LCPC supervision

Job summary

One Hope United Human Resources seeks a Human Resource Assistant in Chicago, IL. This non-exempt, hourly role reports to the Vice President of Human Resources and provides administrative support to ensure daily HR operations run smoothly, including maintaining employee records and coordinating HR activities.

The ideal candidate will have a high school diploma, administrative training, two years of office experience, and a valid driver’s license.

Qualifications

• High school diploma or equivalent required.
• Administrative training required.
• Two years of prior office experience.

Responsibilities

• Maintain the integrity and confidentiality of accurate human resource files, records, and documentation.
• Perform periodic audits of HR files and records to ensure that all required documents are filed appropriately.
• Provide clerical support to the HR department.
• Answer and direct departmental phone calls.
• Receive and distribute office mail.
• Manage the HR department email inbox.
• Answer frequently asked questions from applicants and employees and refer complex questions to appropriate senior-level HR staff or management.
• Proofread and type documents and correspondence produced by department.
• Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Schedule and organize appointments.
• Assist with new hire orientation.
• Assist with planning and execution of events such as benefits enrollment, organization-wide meetings, employee recognition celebrations, holiday parties, and retirement celebrations.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Perform other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

HRIS/payroll

Education

High school diploma

Administrative training

Job description

The Human Resource Assistant is a non-exempt, hourly position within the Human Resources Department, based in Chicago, Illinois (Cook County), and reporting directly to the Vice President of Human Resources. This role provides administrative and clerical support to ensure the Human Resources Department's daily operations run effectively and efficiently, including maintaining employee records, coordinating HR activities, and supporting various HR processes and initiatives.

Essential Duties and Responsibilities

• Maintain the integrity and confidentiality of accurate human resource files, records, and documentation.
• Perform periodic audits of HR files and records to ensure that all required documents are filed appropriately.
• Provide clerical support to the HR department.
• Answer and direct departmental phone calls.
• Receive and distribute office mail.
• Manage the HR department email inbox.
• Answer frequently asked questions from applicants and employees and refer complex questions to appropriate senior-level HR staff or
• management.
• Proofread and type documents and correspondence produced by department.
• Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Schedule and organize appointments.
• Assist with new hire orientation.
• Assist with planning and execution of events such as benefits enrollment, organization-wide meetings, employee recognition celebrations, holiday parties, and retirement celebrations.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Perform other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.
• Administrative training required.

Experience

• Two years of prior office experience.

Other Requirements

• A valid driver’s license and acceptable driving record
• Reliable transportation with insurance coverage maintained at OHU standards

Required Skills

• Strong interpersonal skills and the ability to handle sensitive and confidential situations with tact, professionalism, and diplomacy.
• Exceptional organizational skills and a keen attention to detail.
• Proficient in Microsoft Office Suite and similar software applications.
• Experienced in payroll management and human resource information systems (HRIS), or capable of quickly learning such computer applications.

We Invest in You!

• Tuition assistance up to $2500 per year
• Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually
• Medical, dental, vision, 403 (b) retirement, flexible spending accounts, health savings account, and short-term disability options
• Agency-paid life up to $50K based on salary
• Voluntary Supplemental Life for Employee, Spouse, and Child(ren)
• Voluntary Legal Plans
• Agency-paid long-term after 1 year of employment
• Career ladders, professional development, and promotion opportunities
• Free LCSW and LCPC Supervision hours available in some locations

A Different Kind of Employer: One Hope United is strong and ready to grow. Are you ready to grow with us?

• 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida
• Fiscally stable, $70 Million agency-- strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in E-Verify.