HR & Administrative Assistant: Onboarding & Recruiting

Xpress Hire LLC; Chino (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Xpress Hire LLC is seeking an Administrative Assistant / Human Resources Assistant to support day-to-day office operations, assist with recruiting, onboarding, documentation, and HR recordkeeping in a professional, confidential manner.

The successful candidate will be organized, dependable, and capable of multi-tasking in a fast-paced environment, with strong communication skills and proficiency in Microsoft Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent.
• Previous administrative, office, staffing, or Human Resources experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Professional and courteous when working with employees and applicants.
• Ability to handle sensitive and confidential information appropriately.
• Strong attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Word, Excel, Outlook, and general office equipment.
• Ability to multitask and work effectively in a fast-paced environment.
• Bilingual English/Spanish.

Responsibilities

• Answer and direct phone calls, emails, and general inquiries.
• Greet employees, applicants, clients, and visitors professionally.
• Maintain organized electronic and physical filing systems.
• Prepare, scan, copy, file, and distribute documents.
• Assist with scheduling appointments, meetings, and interviews.
• Enter and maintain accurate information in company systems and spreadsheets.
• Prepare reports, correspondence, forms, and other office documents.
• Order and maintain office supplies as needed.
• Provide general administrative support to management and other departments.
• Assist with recruiting, including posting job openings and reviewing applications.
• Schedule and coordinate candidate interviews.
• Assist new employees with applications, onboarding paperwork, and orientation.
• Maintain accurate and confidential employee personnel files.
• Assist with employment verification and employee documentation.
• Track attendance, call-offs, timekeeping information, and employee records.
• Maintain confidentiality regarding employee, payroll, and company information.
• Support employee relations and help communicate workplace concerns to appropriate management.
• Assist with terminations, resignations, and other employee status changes.
• Perform additional administrative and HR-related duties as assigned.

Skills

Administrative Support

Human Resources

Recruiting

Onboarding

Recordkeeping

Data Entry

Communication

Confidentiality

Organization

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Xpress Hire LLC is seeking an Administrative Assistant / Human Resources Assistant to support day-to-day office operations, assist with recruiting, onboarding, documentation, and HR recordkeeping in a professional, confidential manner.

The successful candidate will be organized, dependable, and capable of multi-tasking in a fast-paced environment, with strong communication skills and proficiency in Microsoft Word, Excel, and Outlook.