HR Administrative Assistant: Onboarding & Records Support

Ithaca City School District; Town of Ithaca (NY); On-site; USD 59,000 - 65,000; Full time

Job summary

The Ithaca City School District invites applications for a Human Resources Administrative Assistant to join our HR team supporting about 1,200 employees. The role blends administrative precision with HR process support, including onboarding, employee records, HR systems, and workflows.

The ideal candidate is organized, detail-oriented, tech-savvy, and capable of managing multiple tasks in a fast-paced environment while maintaining confidentiality and providing responsive service.

Qualifications

• Experience supporting HR functions and processes.
• Strong organizational skills and attention to detail.
• Ability to learn new HR systems and maintain confidentiality.
• Two years of clerical or administrative support experience, with HR exposure.

Responsibilities

• Support the onboarding process, including tracking documents and approvals.
• Assist with employee maintenance and HR transactions across the lifecycle.
• Maintain accurate employee information and electronic HR records.
• Work within multiple HR databases and workflow software.
• Communicate with employees, applicants, supervisors, and stakeholders about HR processes.
• Manage multiple assignments and meet deadlines and compliance requirements.
• Follow up on outstanding items to keep HR processes moving.
• Look for ways to improve workflows and efficiency.
• Handle sensitive information with professionalism and discretion.

Skills

Highly organized

Detail-oriented

Tech-savvy

Communication skills

Confidentiality awareness

Education

Associate's degree in office management or related field

High School diploma or equivalency

Job description

The Ithaca City School District invites applications for a Human Resources Administrative Assistant to join our HR team supporting about 1,200 employees. The role blends administrative precision with HR process support, including onboarding, employee records, HR systems, and workflows.

The ideal candidate is organized, detail-oriented, tech-savvy, and capable of managing multiple tasks in a fast-paced environment while maintaining confidentiality and providing responsive service.