Human Resources Administrative Assistant

Bradford Health Services; Asheville (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Bradford Health Services seeks an HR Administrative Assistant to support central office operations in Asheville, NC. You will assist with onboarding, verifications, access to company software, badge creation, and maintenance of electronic personnel files while ensuring regulatory compliance.

The role collaborates with Performance and Quality Improvement, Finance, and Nursing Directors; you will help with I-9s, training records, and poster compliance, as well as travel and expense reporting for

Qualifications

• High school diploma or equivalent required.
• 1–2 years administrative, clerical, or customer service experience.
• Proficiency with Microsoft Office Suite or Google Workspace.
• Strong verbal and written communication skills for interacting with employees.
• Demonstrated ability to manage filing systems and tracking logs.

Responsibilities

• Collaborate with Performance and Quality Improvement Director, Finance Director, and Nursing Director on employee matters.
• Assist with employee verifications and onboarding.
• Help new employees access company software platforms and create badges.
• Maintain staff spreadsheets, directories, and electronic personnel files.
• Ensure I-9 compliance and complete onboarding checklists per federal guidelines.
• Maintain training trackers and poster compliance for regulations.
• Support travel/expense reporting and auditing for the CEO.

Skills

Administrative support

MS Office / Google Workspace

Communication skills

Filing & records

Data privacy

Education

High school diploma or equivalent

Associate or bachelor’s degree (preferred)

Job description

Red Oak Recovery Center is a clinician-run treatment program with three campuses established to serve the needs of our clients. Each campus offers a unique blend of clinical rehabilitation, 12 step addiction recovery, proven addiction therapy services, family counseling, and experiential and adventure therapy. We are seeking a Human Resources Administrative Assistant to add to our team who can offer support to our central office functions in Asheville, NC.

• Red Oak Recovery: Men's Addiction Treatment
• The Willows at Red Oak: Women's Addiction Treatment

Responsibilities

• Participate in professional collaboration with Performance and Quality Improvement Director, Finance Director, and Nursing Director pertaining to employee related matters
• Assist with employee verifications
• Assist new employees with accessing company software platforms
• Create badges for new employees and employee transitions
• Prepare employee onboarding information packets
• Maintain the staff spreadsheet
• Maintain staff photos folder
• Maintain electronic personnel and protected folders
• Update access and distribution lists for employee position transitions
• Update Global Distribution List and Employee Directory
• Ensure job descriptions for all employees
• Remain in compliance with all assigned training and competencies
• Completion and removals of I-9s according to federal guidelines
• Ensure completion of onboarding checklist
• Ensure completion of flu vaccinations or waivers
• Maintain employee training records in personnel, internship and contractor files
• Maintain poster compliance of federal and state regulations
• Maintain training trackers
• Assist CEO with travel/expense report/auditing
• Other duties as assigned

Qualifications

• High school diploma or equivalent (GED)
• 1–2 years of administrative, clerical, or customer service experience
• Proficiency with basic office software, including Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace
• Strong verbal and written communication skills for interacting with employees and handling correspondence
• Demonstrated ability to manage filing systems, multitask, and keep tracking logs up to date
• Clear understanding of data privacy rules and a commitment to handling sensitive employee information discreetly

Preferred Qualifications

• Associate or bachelor’s degree in human resources, business administration, or a related field
• 2+ years of direct experience working in an HR department or handling basic HR duties
• Basic understanding of local, state, and federal labor laws (e.g., FMLA, FLSA, I-9 compliance)

We’re officially a Great Place To Work®! We’ve always believed that supporting our team is just as important as supporting our clients. Now, we’re proud to share that we’ve earned Great Place To Work® Certification - based entirely on feedback from our own employees. Read more here: https://ow.ly/YQ1C50WuRH1

At Bradford Health Services, we are committed to providing exceptional care to our clients while fostering a supportive and rewarding workplace for our employees. We believe that taking care of our team allows them to take better care of others, which is why we offer a comprehensive benefits package designed to support their well-being.

• Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.
• Expanded Coverage – Options for domestic partners and a wider network of in-network providers.
• Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.
• Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.
• Student Loan Repayment – Available for nurses and therapists.
• Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.
• Generous PTO – A robust paid time off policy to support work-life balance.
• Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.

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