HR Administrative Assistant — Driver Licensing & DOT Support

City of Phoenix; Phoenix (AZ); On-site; USD 35,000 - 57,000; Full time

Benefits offered by this job

Traditional pension with employer and 

Employer paid long-term disability

Free Bus/light rail pass

Tuition reimbursement up to $6,500 per

Job summary

The City of Phoenix Human Resources Department seeks an Administrative Assistant I for the Safety & Workers' Compensation Division to deliver administrative support, manage invoices, coordinate training, and oversee driver background checks. The role emphasizes discretion, professionalism, and strong customer service for internal and external customers.

Ideal candidates will have a customer-service mindset, clear communication under pressure, and sound judgment.

Qualifications

• One year of paraprofessional experience in governmental research and finance administration or assisting an administrative officer in technical/administrative problems.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require use of personal or City vehicles; valid driver's license and acceptable driving record required.

Responsibilities

• Process phone calls and place supply orders.
• Track invoices in SAP/SRM and coordinate payments.
• Coordinate training with onsite vendors.
• Serve as front desk liaison and assist visitors and staff.
• Review and audit driving history per AR 2.96 Driver Qualifications.

Skills

Customer service mindset

Strong communication

Judgment & decision-making

Education

Bachelor's degree in public or business administration

Tools

SAP/SRM

PeopleSoft/eCHRIS

Job description

The City of Phoenix Human Resources Department seeks an Administrative Assistant I for the Safety & Workers' Compensation Division to deliver administrative support, manage invoices, coordinate training, and oversee driver background checks. The role emphasizes discretion, professionalism, and strong customer service for internal and external customers.

Ideal candidates will have a customer-service mindset, clear communication under pressure, and sound judgment.