HR Administrative Assistant

Aston Carter; Pine Brook (NJ); Hybrid; Full time

Job summary

A leading company in the staffing industry is seeking an HR Administrative Assistant to support their team in Pine Brook, NJ. This hybrid role focuses on organizing communications, managing employee records, and facilitating HR functions. Ideal candidates are proactive, organized, and possess strong interpersonal skills, with opportunities for professional growth in HR.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid Time Off

Qualifications

• Proficiency in administrative assistance.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist with employee onboarding and offboarding documentation.
• Maintain and update employee records and HR files.
• Schedule interviews and coordinate HR-related meetings.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Proficiency in MS Office

Job description

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Job Description

We are seeking a dedicated Administrative Assistant to support our team by organizing internal and external communications, presentations, and reports. This role offers a fantastic growth opportunity to gain more experience in HR-related functions.

Job Title: HR Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to support our team by organizing internal and external communications, presentations, and reports. This role offers a fantastic growth opportunity to gain more experience in HR-related functions.

Responsibilities

• Assist with employee onboarding and offboarding documentation.
• Maintain and update employee records and HR files, ensuring compliance and accuracy.
• Schedule interviews and coordinate HR-related meetings.
• Track attendance, leave balances, and performance review schedules.
• Organize employee engagement and training activities.
• Provide support in payroll and benefits administration.
• Assist with compliance and reporting functions.
• Support annual insurance audits.
• Handle confidential information with discretion.
• Liaise with staff, vendors, and external partners as needed.
• Conduct basic research, compile summaries, and support documentation needs.
• Perform general administrative tasks including filing, correspondence, and data entry.
  
  

Essential Skills

• Proficiency in administrative assistance.
• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
  
  

Additional Skills & Qualifications

• Comfortable conducting online research and presenting findings clearly.
• Self-starter with a problem-solving mindset.
• Interest in learning and growing with the company.
• Comfortable wearing multiple hats in a collaborative, small team.
  
  

Work Environment

The Administrative Assistant will work under the direct supervision of the VP of Finance/HR in a collaborative team environment. This role involves handling various tasks and requires someone who can adapt and manage multiple responsibilities effectively.

This position is interviewing quickly. Please email your most up to date resume and your availability for a 5 minute call to kvespia @astoncarter.com

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in Pine Brook,NJ.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

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