HR Administrative Assistant

Evolving Solution Services; Jackson (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Family Service & Children's Aid is seeking a part-time HR Administrative Assistant in Jackson, MI to support recruitment, onboarding, benefits administration, and personnel records. The role collaborates with the HR Manager and requires a detail-oriented, confidential, people-first mindset.

Ideal candidates have an associate degree with HR experience and strong communication skills. Proficiency with MS Office and email is expected; lifting up to 10–20 lbs may be required.

Qualifications

• Associate degree with 2+ years HR experience.
• Bachelor’s degree in Human Resources preferred.
• Strong written and verbal communication.
• Confidentiality and professionalism.

Responsibilities

• Support recruitment and onboarding processes.
• Maintain employee records and files.
• Provide benefits and payroll support.
• Assist HR Manager and other HR projects.

Skills

Recruitment

Onboarding

HR Records

Compliance

Communication

Education

Associate degree

Bachelor's degree preferred

Tools

MS Office

Email & Internet

Spreadsheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Administrative Assistant

Part Time Jackson, MI, US

Family Service & Children’s Aid is Hiring for a Part-Time Human Resources Administrative Assistant (20 hours a week)

Family Service & Children's Aid is looking for a detail-oriented, people-first HR Administrative Assistant to join our Human Resources team. In this role, you'll be at the heart of how our agency supports its employees from the moment someone joins our team through every milestone along the way.

You’ll work closely with the HR Manager on everything from recruitment and onboarding to benefits administration and personnel records. If you're organized, discreet, and genuinely enjoy helping people, we'd love to meet you.

What you'll do:

Recruitment & Onboarding

• Support staff recruitment efforts, including posting open positions and placing external employment ads
• Track incoming resumes and screen applicants
• Conduct reference and background checks for prospective new hires
• Help new staff, interns, and volunteers complete required documentation — reference checks, driving records, criminal background checks and other clearances
• Lead or assist with new employee orientation

Employee Records & Compliance

• Create, maintain, and safeguard employee personnel files in line with agency policy and applicable law
• Protect the confidentiality of personnel records in accordance with HIPAA, the Bullard-Plawecki Act, and other applicable regulations
• Track key HR data — evaluation due dates, credential renewals, length of employment, and training records
• Support bi-annual staff credentialing and re-credentialing processes

Benefits & Payroll Support

• Assist with administering benefits
• Prepare and distribute monthly PTO summaries, evaluation due reports to the appropriate leadership

General HR Support

• Keep the HR shared drive organized and stocked with current forms and materials
• Assist HR Manager as needed
• Pitch in on other HR projects as they come up

Requirements:

• Associate degree plus 2+ years of HR-related experience (Bachelor's degree in Human Resources preferred)
• Strong written and verbal communication skills
• A professional, positive presence with both internal staff and external contacts
• Comfort with email, internet research, spreadsheets, and MS Office
• Cultural sensitivity and a genuine respect for confidentiality
• Tact, diplomacy, and courtesy. You'll be trusted with sensitive information every day
• Ability to lift up to 10–20 lbs occasionally

Why FSCA?

At Family Service & Children's Aid we provide foster care, adoption, behavioral health, and guardianship services across our community, and none of that work happens without the people behind the scenes who keep our agency running smoothly. As our HR Administrative Assistant, you'll play a direct role in supporting the staff who support our communities' most vulnerable families.

Family Service & Children's Aid is an equal opportunity employer.