Human Resources Assistant

SAFESPACE INC; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

SafeSpace, Inc. in Town of Florida, NY is seeking a Human Resources Assistant to provide administrative and operational support across recruitment, onboarding, personnel records, and HRIS administration.

Under the Director of Human Resources, you will help ensure processes are accurate, timely, and compliant with laws. Responsibilities include coordinating full-cycle recruiting, screening resumes, supporting onboarding, maintaining confidential files, assisting with training and audits, and

Qualifications

• Associate’s degree preferred with 1 year HR or recruiting experience.
• High school diploma or GED with 2 years of relevant experience may be substituted.

Responsibilities

• Assist with full cycle recruiting processes including creating and managing job postings, screening resumes, conducting phone screens, and candidate support.
• Disposition candidates in the ATS and maintain recruiting files and applicant records.
• Assist with pre-hire processes including offer letters and background checks.
• Assist with new hire onboarding including tracking documents, equipment setup, and orientation scheduling.
• Assist with volunteer onboarding and recordkeeping within the agency's CRM.
• Assist with tracking required new hire and annual training, maintaining accurate training records and documentation.
• Create and maintain confidential, compliant, and organized human resource files, records, and documentation (physical and electronic).
• Assist with periodic audits of HR files and records.
• Provide clerical support such as copying, scanning, and preparing correspondence to be mailed.
• Assist with special HR projects, process improvements, and other administrative HR functions.
• Serve as backup to provide limited payroll/finance support.

Skills

Attention to detail

Communication skills

Confidentiality

Organizational skills

Team collaboration

Education

Associate's degree preferred

High school diploma or GED with 2 years experience accepted

Tools

Paylocity HRIS

Microsoft Office Suite

Job description

Description

Days / Shift: Monday through Friday 8:30am - 5:00pm

Position Type/Classification: Full-Time; Non-Exempt

Position Summary:

The Human Resources Assistant provides administrative and operational support by assisting with recruitment and onboarding, personnel records management, HRIS administration, training coordination, and other administrative HR functions.

Working under the direction of the Director of Human Resources, this position supports the day-to-day operations of the Human Resources department by ensuring processes are completed accurately, timely, and in accordance with organizational policies and applicable federal, state, and local employment laws.

Job Responsibilities:

Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job.

• Assist with full cycle recruiting processes including creating and managing job postings, screening resumes, conducting phone screens, and providing candidate support.
• Disposition candidates in the ATS and maintain efficient and organized recruiting files and applicant records.
• Assist with pre-hire processes including preparing offer letters and conducting pre-employment background checks.
• Assist with new hire onboarding including tracking completion of onboarding documents, equipment setup, scheduling new hires for orientation, and building profiles in the HRIS.
• Assist with volunteer onboarding and recordkeeping within the agency's CRM.
• Assist with tracking required new hire and annual training, maintaining accurate training records and documentation.
• Create and maintain confidential, compliant, and organized human resource files, records, and documentation (physical and electronic).
• Assist with periodic audits of HR files and records.
• Provide clerical support such as copying, scanning, and preparing correspondence to be mailed.
• Assist with special HR projects, process improvements, and other administrative HR functions.
• Serve as backup to provide limited payroll/finance support.
• Maintain the highest level of confidentiality regarding employee, applicant, financial, and organizational information.
• Foster positive working relationships with employees, volunteers, and community partners.
• Perform other duties as assigned by Director of Human Resources.

Requirements

Qualifications and Skills:

• Associate’s degree preferred with one (1) year of Human Resources or recruiting experience. High school diploma or GED with two (2) years of relevant experience may be substituted.
• Associate Professional in Human Resources (aPHR) certification or active pursuit of an HR Certification is preferred.
• General knowledge of employment laws, HR best practices, and the importance of maintaining compliance is preferred.
• Experience in non-profit, social services, healthcare, or advocacy settings preferred.
• Experience maintaining an ATS/HRIS (Paylocity preferred) or the ability to quickly learn new systems.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication and interpersonal skills.
• Ability to maintain confidentiality and professionalism in all interactions.
• Proficiency with Microsoft Office Suite.
• Must embrace the mission of SafeSpace, Inc.
• Valid driver’s license and reliable transportation.
• Must pass Level 2 background screening.

Core Competencies

• Professionalism and compassion
• Attention to detail
• Reliability and accountability
• Cultural humility and inclusivity
• Problem-solving and initiative
• Team collaboration

Training Requirements:

Required onboarding training will be conducted at the Administrative office or designated location during the hours of 8:30 am – 5:00 pm Monday through Friday regardless of shift schedule. Must successfully complete CORE Competency training provided by the agency within 90 days of employment and participate in ongoing mandatory education and skills training on relevant topics as required by statutory funding, certification of the agency or personnel, or as identified to improve employee performance. Must maintain annual training requirements outlined in the employee manual.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job is typically operated in an administrative location but will sometimes be working out of the office, in the emergency shelters and/or in the community. This role routine uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Will be a fast-paced environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. This position may require sitting, standing, walking, bending, kneeling, stooping, crouching. The employee must be able to lift and/or move items up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Notice to Applicants: All finalists for employment with SafeSpace, Inc. are required to undergo screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit https://info.flclearinghouse.com/

SafeSpace is an Equal Opportunity Employer.