HR Administrative Assistant

Triplenet Technologies; Everett (WA); On-site; USD 43,000 - 45,000; Full time

Job summary

Triplenet Technologies in Everett, WA is seeking an administrative support specialist to assist Labor Relations with scheduling, note-taking, and agenda preparation for labor management and investigatory meetings. Responsibilities include handling grievance intake, logging details in the HRIS, and tracking due dates with reminders.

The role requires meticulous attention to detail and strict confidentiality when handling sensitive grievance and disciplinary information.

Qualifications

• Experience providing administrative support, especially in scheduling, organizing meetings, and managing logistics.
• Attention to detail and confidentiality are essential.
• Ability to accurately record meeting notes, manage grievance intake, track deadlines, and ensure proper documentation.
• Confidentiality when handling sensitive information such as grievance details and disciplinary actions.
• Scheduling meetings and coordinating resources, including room reservations and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create documents, track information, and manage schedules.

Responsibilities

• Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.
• Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders of due dates for grievances.
• Schedule contract negotiation dates and rooms, ensure that all discipline and grievance documents are appropriately filed, and complete other administrative duties as assigned.
• Attention to detail and confidentiality are key expectations in the role.
• Candidates for the role can not have relatives of individuals that reside in their residence that are employed at Client site.

Skills

Administrative Support

Scheduling meetings

Attention to Detail

Note taking / meeting minutes

Confidentiality

Scheduling & Coordination

MS Office proficiency

Tools

MS Office

Job description

Job Responsibilities

• Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.
• Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders of due dates for grievances.
• Schedule contract negotiation dates and rooms, ensure that all discipline and grievance documents are appropriately filed, and complete other administrative duties as assigned.
• Attention to detail and confidentiality are key expectations in the role.
• Candidates for the role can not have relatives of individuals that reside in their residence that are employed at Client site.

• Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.
• Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders of due dates for grievances.
• Schedule contract negotiation dates and rooms, ensure that all discipline and grievance documents are appropriately filed, and complete other administrative duties as assigned.
• Attention to detail and confidentiality are key expectations in the role.
• Candidates for the role can not have relatives of individuals that reside in their residence that are employed at Client site.

Required Skills

• Administrative Support Experience :

• Experience providing administrative support, especially in scheduling, organizing meetings, and managing logistics.

• Attention to Detail

• Ability to accurately record meeting notes, manage grievance intake, track deadlines, and ensure proper documentation.

• Confidentiality
  Demonstrated ability to maintain confidentiality when handling sensitive information such as grievance details and disciplinary actions.
  

• Scheduling and Coordination
  Proficiency in scheduling meetings and coordinating resources, including room reservations and managing deadlines.
  

• Intermediate to Advanced MS Office Skills
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create documents, track information, and manage schedules.

Location: Everett

Duration: 2-3 months

Pay rate: $31.50 per hour