Administrative Assistant - HR & Labor Relations

Southern Company; Atlanta (GA); On-site; USD 40,000 - 56,000; Full time

Job summary

Southern Company in Atlanta seeks an Administrative Assistant to provide administrative and operational support to the Human Resources and Labor Relations teams. This role helps manage day-to-day operations, coordinate meetings and events, and process employee transactions with a focus on discretion and accuracy.

The ideal candidate will have 3+ years of admin experience, strong Microsoft Office skills, and the ability to handle confidential information while supporting multiple managers in a

Qualifications

• 3+ years of administrative support experience, preferably in HR or Labor Relations.
• Experience managing calendars, travel arrangements, and departmental events.
• Experience reviewing timesheets, expense reports, and tracking department budgets.
• Proficiency with Oracle and Microsoft 365 apps.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to HR and Labor Relations leadership.
• Manage calendars, schedule meetings, coordinate travel, and prepare materials.
• Coordinate department events, trainings, and employee engagement activities.
• Review and process timesheets, expense reports, and other admin transactions.
• Support onboarding, job postings, promotions, and employment status updates.
• Assist with negotiations support by organizing documents and correspondence.
• Maintain accurate records and support process improvements through technology.

Skills

Calendar management

Discretion with confidential info

Multi-tasking

Relationship building

Independent worker

Tools

Oracle

Outlook

Excel

Word

PowerPoint

Teams

Microsoft Forms

Copilot (Microsoft 365)

Job description

Administrative Assistant – Human Resources & Labor Relations

Job Summary

The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. This role serves as a key partner in managing day-to-day department operations, coordinating meetings and events, processing employee-related transactions, and supporting a variety of HR and Labor Relations initiatives. The ideal candidate is a self-starter who can work independently, navigate a fast-paced environment, handle confidential information with discretion, and proactively identify solutions with minimal direction.

Required Experience

• 3+ years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function.
• Experience managing calendars, meetings, travel arrangements, and departmental events.
• Experience reviewing and processing timesheets, expense reports, and tracking department budget
• Oracle proficiency preferred.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot is required
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience handling confidential and sensitive information with professionalism and discretion.
• Proven ability to learn quickly, work independently, and build relationships across an organization to accomplish work.

Key Responsibilities

• Provide administrative support to Human Resources and Labor Relations leadership and team members.
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
• Coordinate department events, offsites, training sessions, and employee engagement activities.
• Review and process timesheets, expense reports, and other administrative transactions.
• Complete I-9 employment verification and support onboarding activities for new hires.
• Assist with HR and Labor Relations processes including job announcements, promotions, compensation entries, and employment status updates.
• Support Labor Relations in negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing all related documents.
• Maintain accurate records and ensure timely completion of assigned tasks and transactions.
• Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.
• Build partnerships across the organization to effectively navigate processes and obtain information needed to support the business.
• Track deadline-driven responsibilities while supporting multiple managers and teams

Key Attributes for Success

• Proactive and resourceful with a strong sense of ownership.
• Organized and detail-oriented with strong follow-through.
• Collaborative, approachable, and professional.
• Comfortable working with limited direction and figuring things out independently.
• Balances accuracy with urgency in a high-volume environment.
• Uses sound judgment and knows when to seek assistance or escalation issues.