HR Admin Trainee: Office Support & Scheduling

NYS Office of General Services; City of Albany (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

The NYS Office of General Services is seeking an Administrative Assistant/ Trainee to support the OGS Human Resource Management team in Albany. The role is part of the NY HELPS program and includes clerical duties, user support, and coordination with executives and hosted agencies.

Responsibilities cover mail distribution, scheduling, document preparation, purchasing, and maintaining office files while gaining experience across program resources and HR technology.

Qualifications

• Experience in administrative support including use of office software and customer service.
• Business writing and professional communication experience.
• Familiarity with office administration tasks and document handling.

Responsibilities

• Provide administrative/clerical support to OGS Human Resource Management.
• Manage various shared mailboxes and electronic fax.
• Answer telephones, transfer calls, take messages, and provide information to callers.
• Greet visitors and handle inquiries or direct them to the appropriate people.
• Schedule and manage appointments, meetings, and other events for program management and program resources.
• Compose, type, and distribute various correspondence, meeting notes, and reports.
• Perform purchasing activities for Division of Human Resources Management.
• Perform the duties of the HR Technology Representative and Printer/Copier Maintenance.
• Open, read, route, and distribute incoming mail or other materials.
• Coordinate information and act as liaison to executives, employees, and hosted agencies.
• Efficiently utilize program databases, applications, and Microsoft Office Suite.
• Create, organize, and maintain office files.

Skills

Administrative support

Customer service

Business writing

Office administration

Education

IAAP Certified Administrative Professional

Associate degree in office administration

Tools

Microsoft Office

Job description

The NYS Office of General Services is seeking an Administrative Assistant/ Trainee to support the OGS Human Resource Management team in Albany. The role is part of the NY HELPS program and includes clerical duties, user support, and coordination with executives and hosted agencies.

Responsibilities cover mail distribution, scheduling, document preparation, purchasing, and maintaining office files while gaining experience across program resources and HR technology.