Administrative Assistant Trainee: Calendar, Travel & Docs

New York State Department of Health; City of Albany (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from NYSERS

Shift & Geographic pay differentials

Affordable Health Care options

Family dental and vision benefits

NYS Deferred Compensation plan

529/ABLE College Savings

U.S. Savings Bonds

Job summary

New York State Department of Health is seeking an Administrative Assistant 1 in the Bureau of Early Interventions to support document tracking, calendar management, and travel arrangements for senior staff. The role includes answering busy phones, coordinating webinars and in-person meetings, and assisting with special projects.

Please note: opportunities for advancement within NYS HELPS program; full-time contingent permanent appointment with competitive benefits.

Qualifications

• Bachelor-level degrees not required; roles focused on administrative support and office software use.
• High school diploma or GED required; certain trainee grades accept related credentials or experience.
• Preferred: knowledge of office software, strong written/verbal communication, and organizational ability.

Responsibilities

• Track documents using the Correspondence Tracking System and databases.
• Manage executive staff calendars and scheduling.
• Coordinate webinars and in-person meetings for staff.
• Answer the Bureau's telephone lines and assist callers.
• Process travel plans for the Bureau Director and council members.
• Perform photocopying, faxing, and assist with special projects.

Skills

Communication

Organizational skills

Multitasking

Customer service

Education

HS diploma or GED

Associate degree substitute

Tools

Microsoft Word

Microsoft Excel

Email/Word processing

Job description

New York State Department of Health is seeking an Administrative Assistant 1 in the Bureau of Early Interventions to support document tracking, calendar management, and travel arrangements for senior staff. The role includes answering busy phones, coordinating webinars and in-person meetings, and assisting with special projects.

Please note: opportunities for advancement within NYS HELPS program; full-time contingent permanent appointment with competitive benefits.