HR Admin Specialist (Contract, Hybrid)

Lee Hecht Harrison Nederland B.V.; Richmond (CA); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

Rubicon Programs is seeking a detail-oriented HR Administrator to support the Human Resources team on a 3-6 month contract in Richmond, CA. This hybrid role requires managing HR documentation, data entry in HRIS (Workday), and responding to inquiries while ensuring compliance with California laws.

The ideal candidate has 2+ years of HR admin experience, familiarity with HRIS systems, and strong Excel/Word skills.

Qualifications

• 2+ years HR administrative, HR coordinator, or HR support experience.
• Experience with an HRIS; Workday experience strongly preferred.
• Strong understanding of HR documentation, employee records, and compliance.
• Knowledge of California employment laws and HR best practices.
• Experience handling unemployment claims and related HR processes preferred.
• Proficient in Microsoft Excel and Word.
• Experience managing shared inboxes, ticketing systems, or Zendesk preferred.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities with minimal supervision.

Responsibilities

• Maintain and organize employee personnel files and HR documentation.
• Upload, scan, rename, and manage employee records in Workday and other HR systems.
• Perform accurate data entry and keep HRIS records current and compliant.
• Monitor and respond to inquiries via HR inbox and Zendesk.
• Process incoming mail and HR-related correspondence.
• Assist with unemployment claims administration and related documentation.
• Support HR compliance efforts and paperwork.
• Ensure files are categorized, maintained, and retained per California labor laws.
• Gather, organize, and audit HR documents for completeness and accuracy.
• Provide administrative support for day-to-day HR operations.

Skills

HR Administration

Workday

HRIS

Excel

Word

Zendesk

California employment law

Attention to detail

Tools

Workday

Zendesk

Job description

Rubicon Programs is seeking a detail-oriented HR Administrator to support the Human Resources team on a 3-6 month contract in Richmond, CA. This hybrid role requires managing HR documentation, data entry in HRIS (Workday), and responding to inquiries while ensuring compliance with California laws.

The ideal candidate has 2+ years of HR admin experience, familiarity with HRIS systems, and strong Excel/Word skills.