HR & Admin Specialist

OpusClip; Palo Alto (CA); Hybrid; USD 50,000 - 120,000; Full time

Job summary

An innovative company is seeking a proactive HR & Admin Specialist to join their vibrant team in Palo Alto. In this hybrid role, you'll ensure smooth daily operations, support employee onboarding, and manage administrative tasks across North America. The ideal candidate is detail-oriented and thrives in a dynamic environment, playing a key role in enhancing employee experience. With a strong culture of innovation, this position offers the chance to contribute significantly to a growing organization and advance your career in a supportive team atmosphere.

Benefits

Stock Options

Performance-Based Bonuses

Comprehensive Medical Plans

Global Team Offsite

High-Quality Office Equipment

Qualifications

• 3+ years of administrative experience in a fast-paced environment.
• Strong interpersonal skills for diverse stakeholder engagement.
• Ability to manage multiple priorities effectively.

Responsibilities

• Facilitate onboarding and offboarding for North America employees.
• Maintain employee records and assist with HR communications.
• Provide administrative support and manage office supplies.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Confidentiality Management

Education

Bachelor's Degree

Tools

HR Systems

Office Management Software

Job description

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This range is provided by OpusClip. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $120,000.00/yr

Opus is the world's No.1 AI video agent for social media.

OpusClip is the No.1 AI-first video editing tool built for authenticity with no editing skills required. Just 1 click to turn long-form content into viral-ready short clips for social media.

Our mission is to effortlessly transform your content into authentic, high-quality videos. Within just 18 months of our launch, over 10 million creators and businesses have used OpusClip to enhance their social presence.

We have raised $50 million in total funding and are fortunate to have some of the most supportive investors, including SoftBank Vision Fund, DCM Ventures, Millennium New Horizons, Fellows Fund, AI Grant, Jason Lemkin (SaaStr), Samsung Next, GTMfund, Alumni Ventures, and many more.

Check out our latest coverage by Business Insider featuring our product and funding milestones, and our recognition as one of The Information's 50 Most Promising Startups in 2024.

Headquartered In Palo Alto, California, We Are a Team Of 90+ Passionate And Experienced AI Enthusiasts And Video Experts, Driven By Our Core Values

Be a Champion Team

Prioritize Ruthlessly

Ship fast, Quality Follows

Obsess over customers

Who We Are Looking For

We are searching for a reliable, organized and proactive HR & Admin Specialist with a strong sense of accountability to join our vibrant team onsite in Palo Alto. In this hybrid role, you’ll be responsible for ensuring the smooth daily operation of the Palo Alto office, occasionally supporting our San Francisco office in person, and providing remote administrative and HR support to teams across all North America locations.

This is a people-facing, high-impact role that touches everything from office coordination to employee onboarding, and plays a key part in shaping a seamless employee experience.The ideal candidate is organized, detail-oriented, and thrives in a dynamic, fast-paced environment.

Responsibilities

HR Operations:

• Facilitate end-to-end onboarding and offboarding processes for North America employees
• Maintain up-to-date employee records and documentation in HR systems
• Assist with internal HR communications and coordination of HR programs to ensure smooth execution
• Act as a point of contact for employee inquiries related to HR policies and day-to-day support
  
  

Office & Administrative Support

• Deliver high-quality administrative support to all North America office personnel
• Oversee procurement and maintenance of office equipment and supplies, to ensure employees are fully supported in their productivity.
• Organize and maintain both physical and digital and physical company records, ensuring easy retrieval and compliance.
• Coordinate travel arrangements, including booking flights, hotels, and planning itineraries
• Partner with the Finance department to process invoices and manage reimbursements
• Build and maintain strong relationships with local vendors, negotiate contracts and service agreements to meet administrative and operational needs
• Liaise with with property management to resolve office maintenance and equipment issues promptly
• Support planning and execution of team-building events and office activities, to boost employee morale and foster a positive work culture.
• Assist the Chief of Staff in managing special projects, including writing documentation, conducting research, and preparing reports.
• Perform other daily administrative duties as assigned by the line manager
  
  

Qualifications

• A minimum of 3+ years of administrative work experience, ideally within a multinational or fast-growing company.
• Ability to handle confidential information with sound judgement and discretion
• Attentive, diligent, careful, detail-oriented, patient, and possesses outstanding organization and time-management skills
• Capable of juggling multiple priorities and ongoing tasks simultaneously in a fast-paced environment
• Strong interpersonal and communication skills, with the ability to work effectively with diverse internal and external stakeholders
• Adaptable and collaborative in a multicultural team environment
• Fluency in English and proficiency in Mandarin is required, both written and verbal.
  
  

What We Offer

• Competitive salary, stock options, and performance-based bonuses.
• A 5K monitor, Herman Miller chair, standing desk, and MacBook.
• Comprehensive medical, dental, and vision plans.
• Global Team Offsite.
• A challenging but exciting work environment with a strong culture of innovation and entrepreneurship.
• Opportunities for advancement and career growth.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Software Development

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