HR Admin Assistant

D&B Supply; Caldwell (ID); On-site; USD 40,000 - 55,000; Full time

Job summary

D&B Supply in Caldwell, ID is seeking an HR Administrative Assistant to cover the front desk during lunch breaks and time off, while assisting with recruitment, postings, and interview coordination. You will support onboarding, maintain employee records, and help with payroll-related tasks.

duties include participating in job fairs, handling background checks, reporting turnover and certifications, and ensuring confidentiality in handling sensitive information.

Qualifications

• Proven background in an office administrative environment.
• Payroll and HR office admin duties are highly preferred.
• Proven background in handling confidential information and processing sensitive data.
• Good written and verbal communication skills.
• Ability to use office email system, MS Word, Excel and other computer-based software.

Responsibilities

• Primary backup coverage for the front desk during lunch breaks and time off, including phones, mail, visitors, and room upkeep.
• Serve as the HR Recruiter, working with managers on job requirements and candidate tracking.
• Assist with updating, posting and closing job openings; conduct phone interviews as needed.
• Schedule interviews and coordinate communications with candidates and managers.
• Onboard new hires and ensure onboarding documents are completed accurately.
• Participate in job fairs, coordinate event logistics and candidate interactions.
• Audit and maintain employee records.
• Assist with background checks, SSN verification and personnel changes.
• Prepare reports on hiring sources, turnover, certifications, etc., per location.
• Assist in reviewing, auditing and approving timecards for bi-weekly payroll.
• Review safety committee records for each location.
• Support other HR admin tasks and duties as assigned by the Director of Human Resources.

Skills

Office administration

Payroll

HR administration

Confidential information handling

Communication skills

MS Word

Excel

Email system

Education

High school diploma or equivalent

Tools

MS Word

Microsoft Excel

Office email system

Job description

Essential Functions/Duties:

• Primary backup coverage for the front desk during lunch breaks and time off. Duties include but not limited to answering phones, processing mail, greeting visitors, maintaining conference rooms, etc.


• Serve as the HR Recruiter, working closely with hiring managers to understand job requirements, future hiring needs for each location, and candidate tracking.


• Assist with updating job descriptions, posting job openings, closing job postings, and conducting phone interviews when needed.


• Schedule interviews and coordinate communication with candidates and hiring managers.


• Communicate with new hires, set-up with onboarding and ensure all onboarding documents are completed accurately.


• Participate in job fairs when needed to include communication with event employees, gathering supplies, set up/break down at event, and interacting with potential candidates.


• Assist with auditing and maintaining employee records.


• Assist with but not limited to, conducting background checks, verifying social security numbers, employee changes, etc.


• Prepare and maintain a variety of reports such as but not limited to hiring sources, turnover, certifications, etc. for each location.


• Assist in review, audit, and approval of timecards for bi-weekly payroll cycle.


• Review and retain safety committee meeting records for each location.


• Assist in other HR admin tasks when other HR assistants are absent.


• Other duties as assigned by Director of Human Resources.

Requirements

Required Experience:

Proven background in office administrative environment. Previous payroll and HR office admin duties are highly preferred. Proven background in handling confidential information and processing information that is sensitive in nature. Good written and verbal communication skills. Ability to use office email system, MS Word, Excel and other computer bases software.

Required Education/Certification:

High school graduate or equivalent.

Other Requirements:

This job requires dealing with a high degree of confidential information and being accurate in calculations, reporting and overall processing. Must be able to process and handle information with high regard to not share or divulge to co-workers, friends, or outside relationships. Information is to only be shared with those that are in a senior management position. Open communication with Director of HR and ownership is required.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.