HR & Accounting Admin Assistant

Leader-Tech; Florida; On-site; USD 35,000 - 52,000; Full time

Job summary

Leader Tech in Tampa, Florida, is seeking an Administrative Assistant to support Human Resources and Accounting functions, including payroll, HRIS data entry, benefits administration, training records, and employee relations. You will assist with daily accounting tasks, inventory tasks, audits, and continuous improvement projects within the organization.

Ideal candidates have 1-2 years in an administrative role (Accounting/HR), proficiency in Microsoft Office, and a willingness to learn SYSPRO.

Qualifications

• High School diploma or equivalent required.
• 1-2 years of experience in an administrative position, preferably in Accounting or Human Resources.
• MRP system experience is a plus.
• Any equivalent combination of education and experience determined to be acceptable by management.

Responsibilities

• Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
• Assist with processing payroll.
• Assist with new hire orientation, and benefit orientation as needed.
• Assist with training and maintaining employee training records.
• Assist with employee relations.
• Administer necessary paperwork.
• Assist with employee safety, welfare, wellness, and health reporting.
• Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
• Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
• Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
• Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
• Assist with posting payments and cash applications in SYSPRO.
• Assist with new customers and/or new vendor set up in SYSPRO.
• Compile reports as requested.
• Drafting of communications.
• Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
• May prepare badges, passes, and identification cards, and perform other security-related duties.
• Assist with Quality Auditing and Continuous Improvement projects within the organization.

Skills

Excel

Word

Outlook

HRIS/Payroll experience

Discretion

Interpersonal skills

Education

High School diploma or equivalent

Tools

SYSPRO

Job description

Leader Tech is a world leading innovator and manufacturer of EMI shielding products for circuit boards, electronic enclosures, interconnect cables and Thermal solutions founded in 1984. The Company serves a diverse commercial and military customer base from its Global EMI Shielding Technology Center located in Tampa, Florida. Every detail of the company's one-of-a-kind manufacturing facility is tailor-engineered to streamline and improve customer service, engineering and manufacturing processes.

POSITION SUMMARY :

• The Human Resources/ Accounting Administrative Assistant carries out responsibilities in some or all of the following functional areas: Accounting support and data entry, payroll HRIS, employee relations, training and development, benefits, compensation, organizational development, executive administration, and employment. The position also assists with physical inventory and various continuous improvement projects within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
• Assist with processing payroll.
• Assist with new hire orientation, and benefit orientation as needed.
• Assist with training and maintaining employee training records.
• Assist with employee relations.
• Administer necessary paperwork.
• Assist with employee safety, welfare, wellness, and health reporting.
• Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
• Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
• Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
• Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
• Assist with posting payments and cash applications in SYSPRO.
• Assist with new customers and/or new vendor set up in SYSPRO.
• Compile reports as requested.
• Drafting of communications.
• Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
• May prepare badges, passes, and identification cards, and perform other security-related duties.
• Assist with Quality Auditing and Continuous Improvement projects within the organization.

ESSENTIAL SKILLS AND KNOWLEDGE :

• Intermediate Microsoft Excel and spreadsheet skills, Word and Outlook
• HRIS/Payroll experience is a plus
• Administration of Personnel Resources
• Basic knowledge of Human Resources principles and procedures.
• Discretion and Confidentiality
• Interpersonal skills to interact with all team members. Integrity
• Problem solving to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
• Time management.
• Verbal and Written Communication skills

Requirements

EDUCATION AND EXPERIENCE :

• High School diploma or equivalent required.
• One - two years of experience in an administrative position, preferably in Accounting or Human Resources.
• MRP system experience is a plus.
• Any equivalent combination of education and experience determined to be acceptable by management.

QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES :

• As a member of the Quality Management System, quality procedures, requirements, work instructions, and other required documentation must be followed. Team members are responsible to be aware of the company’s quality policy and quality objectives in order to support the continuous improvement projects and contribute to the overall mission of the organization.

PHYSICAL DEMANDS AND WORK ENVIRONMENT :

• Works primarily in a climate-controlled office environment with minimal safety/health hazard potential with moderate noise. Regularly required to sit, stand, bend, reach, and move about the facility.
• Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use at a workstation.
• PPE required may include safety glasses and gloves in designated areas of the facility.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL DUTIES AND RESPONSIBILITIES :

• Will be required to perform other duties as requested, directed or assigned.

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